Installation Coordinator

Position Summary Responsible for assisting the installation team with logistics, coordination and administration of projects from award through completion.

Duties & Responsibilities

• Update the long-range and short-range schedule with manpower and project information, and attend/run the weekly Installation meetings, capturing detailed information for the Installation Department.
• Verify timesheets for accuracy (coding, project #, etc.) for field leaders, carpenters and support staff (i.e. drivers, temp labor)
• Verify subcontract labor hours and send timesheets to agency contacts.
• Prior to the start of each project, ensure field leaders have safety data sheets (SDS) and obtains project specific badging for personnel and vehicles.
• Code and approve Installation Department invoices. Notify Operations Manager / General Superintendents of any discrepancies or unknown invoices immediately.
• Verify coding for purchase card (P-card) for field staff. Provide coding where necessary.
• Onboarding field staff and verifying all items are completed prior to start (pre-employment, forms, etc.).
• Schedules required training and maintains field certification logs
• Assist in maintaining Affirmative Action Program for construction projects.
• Assist IM and GS with putting together presentations for meetings (staff, safety stand downs, trainings, etc.)
• Maintains log of regions fleet vehicles, maintenance records and schedules maintenance when needed.
• Assist in recruiting field staff (reviewing resumes, phone screens and sourcing).
• Coordinates travel for installers and field leaders (i.e., lodging, airfare, mileage, subsistence, and other accommodation as needed).
• If applicable, maintain Toolwatch program and inventory all tools and coordinate.

Safety Responsibilities

• Promote a positive atmosphere for safety excellence committed to the Safety Promise.
• Distribute OSHA-300A summary sheets annually.
• Order and distribute personal protection equipment.
• Maintain prescription safety glasses program.
• Maintain and track quarterly safety awards.

Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education/Experience Preferred Qualifications (in addition to minimum qualifications)

• Associates degree
• Experience in logistics and/or record keeping.

Knowledge/Skills

• Intermediate to Advanced proficiency with desktop applications.

Education/Experience Minimum Qualifications

• High School Diploma or equivalent or at least two years’ experience in industry or related field.

Knowledge/Skills

• Excellent written and verbal communication skills
• Excellent time management skills with a consistent record of meeting deadlines.
• Excellent interpersonal skills with the ability to build and maintain relationships across multiple departments.
• Comfortable working in a fast-paced environment while working with multiple personalities and changing needs.
• Demonstrates a high level of confidentiality, accuracy and attention to detail.
• Skilled at organizing and prioritizing tasks to meet deadlines effectively.
• Strong analytical thinking and problem-solving capabilities.
• Proficient with MS Office applications.
• Ability to partner with regional and corporate departments.

Customer Service Skills:

• Demonstrates commitment to deliver outstanding service – both with internal and external customers.
• Takes ownership to personally resolve customer problems (or find someone who can)
• Listens well, asks clarifying questions, and checks for agreement with customers.
• Committed to following up with customers in all instances in a timely manner.
• Strong sense of accountability - ensures that you will do what you say you are going to do.
• Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectful.
• Positive attitude