Intake Assistant

Job Summary

We are seeking a dynamic and detail-oriented Intake Assistant to join our legal support team. In this vital role, you will serve as the first point of contact for clients and visitors, efficiently managing intake processes and ensuring smooth communication between clients and legal professionals. Your energetic approach will help foster a welcoming environment while maintaining the highest standards of confidentiality and organization. This paid position offers an exciting opportunity to develop your skills in various areas of law and legal administration, contributing to the effective operation of our busy law office.

Duties

• Greet clients, visitors, and callers with professionalism and enthusiasm, providing clear guidance on next steps
• Conduct initial client interviews to gather pertinent case information across diverse legal areas such as estate planning, environmental law, family law, and civil litigation support
• Manage and organize incoming documents.
• Assist the paralegals with daily tasks.
• Maintain accurate records of client interactions, case details, and confidential information while adhering to strict privacy standards
• Coordinate appointments, schedule meetings, and facilitate communication between clients and legal teams
• Support administrative tasks including data entry, filing, document management, proofreading, and preparing legal drafts using Word processing software

Requirements

• Proven experience in legal support roles or as a paralegal with familiarity in multiple practice areas including personal injury law, securities law, UCC law, tribal law & regulations, patent law, workers' compensation law, landlord-tenant law, immigration law, family law, or general & commercial litigation
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent communication skills for interviewing clients and liaising with attorneys and external parties
• Proficiency in Microsoft Office Suite (Word, Excel).
• Ability to handle confidential information with discretion and professionalism
• Demonstrated ability to perform data entry accurately and maintain organized filing systems
• Strong phone etiquette combined with excellent interpersonal skills to create a positive client experience

Join us as an Intake Assistant where your proactive attitude will contribute significantly to our team’s success. We value energetic individuals who are eager to grow their legal administrative expertise while supporting our mission to deliver exceptional service. This is a paid position committed to fostering your professional development within a collaborative environment dedicated to excellence.

Pay: $19.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• Free parking
• Opportunities for advancement
• Paid sick time
• Paid time off

Work Location: In person