Intake Coordinator

Overview: LHH is actively recruiting for a Temporary Intake Coordinator on behalf of a well-established law firm in Jacksonville with an immediate hiring need. This position will support the firm’s client and matter intake process by assisting with new matter openings, conflict checks, engagement letters, scheduling, and related administrative responsibilities. The ideal candidate will have prior professional office experience, strong organizational and communication skills, and exceptional attention to detail. This is an excellent opportunity for someone who is available to start immediately and interested in supporting a professional legal environment on a temporary basis.

Key Responsibilities:

• Serve as a primary point of contact for opening new client matters, including adding related parties and contacts.
• Review new client and matter intake submissions for completeness and compliance with firm procedures.
• Coordinate preliminary conflict checks.
• Assist with the preparation and processing of engagement letters and other intake-related documentation.
• Maintain accurate client, contact, and matter information within firm systems.
• Coordinate and schedule meetings as needed.
• Identify and help correct inconsistencies in client, contact, and matter information.
• Assist the Firm Administrator with administrative tasks and special projects as needed.
• Communicate effectively with attorneys, staff, and other stakeholders throughout the intake process.
• Manage routine responsibilities and deadlines with consistency and accuracy.

Qualifications:

• Some college coursework completed.
• Previous experience in a professional office setting required.
• Prior law firm or legal environment experience is a plus.
• Familiarity with legal terminology and client or matter intake processes is a plus.
• Strong organizational skills and exceptional attention to detail.
• Strong reading comprehension and ability to follow instructions.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines effectively.
• Self-starter with the ability to work independently and collaboratively within a team.
• Friendly and professional demeanor.
• Proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Experience with Centerbase or similar legal management software is a plus.

Details:

• Employment Type: Contract
• Assignment Duration: Starting Immediately through the first week of December
• Location: Jacksonville, FL
• Compensation: $20-25/hr depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.