Interim Facilities Manager

SILETZ VALLEY SCHOOL JOB DESCRIPTION

JOB TITLE: Interim Facility Manager PREPARED BY: SVS Administration

JOB TYPE: Administrative / Full-Time (Exempt) REVISED: October 12, 2026

REPORTS TO: Superintendent, Siletz Valley School PAY SCALE: Facilities Manager

PURPOSE: The primary purpose of this position is to ensure that Siletz Valley School's buildings, grounds, equipment, and facilities are safe, clean, functional, and well maintained. The Facility Manager serves as the primary point of coordination for day-to-day maintenance and facility operations and must be a dependable, flexible, hands-on employee who can perform a wide range of maintenance, custodial, grounds, and safety duties in a small rural school. Work schedule may vary based on school activities, emergencies, weather, and facility needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are examples of duties. However, any one position may not cover all duties listed; examples may not cover all duties an employee is expected to perform; and other duties may be assigned.

• Building Maintenance: Performs routine inspections of school buildings and facilities; identifies and reports significant maintenance, repair, safety, and security concerns to administration; completes routine repairs, including hardware, locks, fixtures, and basic plumbing, electrical, carpentry, painting, and drywall tasks as qualified; maintains and organizes tools, equipment, and supplies; coordinates outside contractors when specialized work is required and monitors completed work.
• Grounds and Outdoor Facilities: Maintains school grounds, lawns, landscaping, athletic areas, playgrounds, walkways, and parking areas; mows, trims, weeds, waters, prunes, and performs seasonal grounds maintenance; monitors athletic fields and coordinates watering and field maintenance; assists with snow, ice, storm, wind, or other weather-related facility needs; maintains outdoor equipment and reports repair or replacement needs.
• Custodial and Facility Cleanliness: Coordinates and/or performs deep cleaning and facility maintenance; ensures classrooms, restrooms, offices, cafeteria, gym, hallways, and common areas are clean and sanitary; coordinates carpet cleaning, floor care, stripping/waxing, buffing, pressure washing, and other periodic cleaning projects; monitors custodial supplies and submits requests for needed materials.
• Safety and Security: Conducts regular inspections for potential safety hazards and promptly addresses or reports them; maintains clear emergency exits, walkways, and access routes; assists administration with emergency preparedness and facility-related emergency procedures; monitors building access, doors, gates, and other security concerns; reports vandalism, damage, and unsafe conditions; assists with emergency response involving water leaks, power outages, weather events, and heating/cooling failures
• Preventive Maintenance: Establishes and maintains a written preventive maintenance schedule for school facilities and equipment; keeps records of inspections, repairs, maintenance, and service calls; monitors HVAC, plumbing, electrical, lighting, fire/life-safety, and other building systems; coordinates required inspections and service appointments; tracks warranties, service agreements, and maintenance documentation; recommends repairs, replacements, upgrades, and long-term facility needs to administration.
• Facility Planning and Projects: Assists administration with short- and long-term facility planning and helps identify priorities based on safety, condition, educational needs, and available resources; assists with project lists, cost estimates, and schedules; helps coordinate facility improvement projects; issues RFQs and RFPs and works with contractors and vendors while maintaining communication with administration; ensures that contracted work complies with prevailing wage laws; assists with documentation needed for school, district, state, insurance, safety, or compliance purposes.
• School Events and Community Use: Prepares facilities for school activities, athletic events, meetings, performances, and community use; assists with opening, closing, setup, cleanup, and securing facilities as assigned; coordinates facility needs with staff and approved community users; reports damage or maintenance issues resulting from facility use.
• Inventory and Purchasing: Maintains an inventory of maintenance, custodial, grounds, and facility supplies; monitors supply levels and communicates purchasing needs to administration; assists with obtaining quotes and researching equipment, supplies, and services; prepares and issues Requests for Quotes (RFQs) and Requests for Proposals (RFPs) in accordance with school purchasing procedures and applicable public contracting requirements; follows school purchasing procedures and maintains documentation; seeks cost-effective solutions appropriate for a small rural school.
• Communication and Customer Service: Maintains positive and professional working relationships with staff, students, families, contractors, vendors, and community members; responds to facility concerns in a timely and professional manner; communicates facility problems and recommended solutions to administration.

GENERAL PERFORMANCE REQUIREMENTS:

• Maintains a safe and functional school environment and responds promptly to facility concerns.
• Completes assigned work accurately and efficiently and maintains appropriate records and documentation.
• Communicates concerns to administration before they become significant problems.
• Demonstrates good judgment and initiative, including determining whether an issue can be safely addressed internally or requires a qualified contractor.
• Works independently with limited day-to-day supervision and prioritizes competing maintenance needs appropriately.
• Is available to respond to urgent facility issues when reasonably required.
• Establishes and maintains effective working relationships with school personnel, parents, students, contractors, vendors, local partners, and the public; works collaboratively as a team member.
• Observes laws, district policies and procedures, safety procedures, purchasing procedures, and professional standards for the position.
• Respects confidential information encountered while performing job duties.
• Protects school property and resources.
• Attends work regularly.
• Performs other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: High school diploma or equivalent. 3 years verifiable experience in building maintenance, facilities, custodial services, construction, grounds maintenance, or a related field. Verifiable experience issuing Requests for Quotes (RFQs) and Requests for Proposals (RFPs) required. Verifiable experience of prevailing wage laws as they apply to public construction and maintenance projects. Experience in a supervisory role
• Knowledge and Skills: Basic knowledge of building systems, maintenance practices, and workplace safety. Ability to perform physical maintenance and custodial duties and to operate common maintenance and grounds equipment safely.
• Reasoning Ability: Ability to work independently, prioritize tasks, and use sound judgment in responding to changing priorities and unexpected facility needs.
• Interpersonal Skills: Strong communication and organizational skills. Ability to work effectively as a team member and to build positive relationships with staff, students, families, contractors, vendors, and community members.
• Certificates, Licenses, Registrations: Valid Oregon driver's license or ability to obtain one, if driving is required as part of the position. Ability to successfully pass required background screening. Other certificates as determined by SVS.
• Preferred Qualifications: Experience working in a school, public facility, or other institutional setting; experience with HVAC, plumbing, electrical, carpentry, painting, or general construction; experience maintaining athletic fields and grounds; experience coordinating contractors and service providers; experience developing preventive maintenance schedules; knowledge of Oregon school facility safety requirements; relevant licenses, certifications, or technical training.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to stand and walk for extended periods.
• Frequently required to bend, stoop, kneel, climb, and reach.
• Required to lift, carry, push, and pull equipment and supplies.
• Required to work on ladders and elevated surfaces when properly trained and authorized.
• Required to work indoors and outdoors in varying weather conditions.
• Required to operate maintenance, custodial, and grounds equipment safely.
• Required to respond to emergency facility conditions when necessary.

WORK ENVIRONMENT: The position works throughout the school campus, including classrooms, offices, restrooms, cafeteria, gymnasium, mechanical areas, storage areas, athletic facilities, and outdoor grounds. The Facility Manager may be exposed to dust, cleaning products, noise, weather conditions, machinery, construction materials, and other conditions normally associated with building and grounds maintenance. Appropriate safety procedures and personal protective equipment must be used.

NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. Siletz Valley School may add to, modify or delete any aspect of this job description, or the job itself, at any time it deems advisable. Siletz Valley School is an equal opportunity employer.