Interim Office Manager

Job Posting Important Recruitment Information for this vacancy Job Posting Closes: October 30, 2026

Required documents uploaded by: October 30, 2026

Kansas Department of Health and Environment: Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9 . KDHE does not provide sponsorships for this position. If you are an OPT or STEM OPT applicant, please note that all individuals must maintain valid employment authorization and an unexpired EAD. E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here . For additional information regarding Immigrant and Employee Rights (IER) please click here .

http://www.kdhe.ks.gov/ About The Position

• Who can apply: External (Open to Anyone)
• Classified/Unclassified Service: Unclassified
• Full-Time/Part-Time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

• Pay Range: $24.00 - $27.66.
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement And Deferred Compensation Programs Visit the Employee Benefits page for more information…

Position Summary & Responsibilities Position Summary: The position (K0220323) Position Summary & Responsibilities:

Manage database for incoming and outgoing mail related to cases prior to file opening, transferring information to the appropriate status sheet when a file is opened.Determine the appropriate recipient for general correspondence.Assign case numbers to the bureaus as requested.Prepare and organize case files.Manage all preparation, filing and mailing of legal documents, subpoenas, correspondence and exhibits for administrative hearing.Contact and schedule witnesses for conferences with agency attorney.Forward legal documents and correspondence to appropriate agency bureau staff.Mail administrative orders and other legal documents to respondents.Track receipt of appeals.Track agreements and orders within calendar system to ensure proper return to legal office.Prepare follow-up letters for delinquent documents.

Manage all litigation cases - receive all filings; route to appropriate attorney(s); calendar response dates; maintain electronic/paper files.

Manage bankruptcy notices received by agency.Distribute and track to determine agency involvement.

Manage collections:Prepare and submit past due accounts to outside collection attorney.Review and approve documents for filing received from outside attorney, deposit, receipt, and track monies received through outside attorney and through state set-off program.

Assist KORA Officer.

Job Responsibilities may include but are not limited to the following: Typical Office Manager Duties, including: Provide administrative support for assigned health and environment attorneys including exercising independent judgment in determining the priority and importance of incoming calls and correspondence, handling telephone calls from respondents or outside attorneys regarding cases, explaining the appeal process and forwarding calls as necessary to the agency attorney or bureau staff; working with the Office of Administrative Hearings in forwarding administrative orders, filing legal documents and providing other information as requested by that office.Maintain status reports to ensure attorneys may review status of every case they are assigned at any time.Update attorney's calendars with meetings, conferences, prehearings, hearings and discovery deadlines to protect the bureau from malpractice suits.Copy, file, fax and compile documents and correspondence as necessary.Manage the document storage and retention process, including closing files and transferring files to the Records Center.

Qualifications

• Education:

• High School, GED

• Licensing & Certification:

• Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

• Minimum Qualifications:

• Three years of experience in general office, clerical and administrative support work

• Word, Excel, PowerPoint, Access

• Proofreading, editing, attention to detail

• Office management experience, including organization, efficiency, consistency, and communication

• Preferred Qualifications:

• Proficiency with articulating and proficient communication

• Establish and maintain effective working relationships with internal staff

Post-Offer, Pre-employment Requirements: Apply for and obtain necessary authorization to act as a notary for the agency, including authorization to notarize certain legal documents.

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a state job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information Name: Melody Hazard

Email: [email protected]

Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page. *This information is included in all your job applications.

• Start your draft job application, upload other required documents, and submit when it is complete.

• Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email – sent to the Preferred email on the My Contact Information page

• Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions" Required Documents For This Application To Be Complete Upload these on the Careers - My Job Applications page Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Resume
• Cover Letter

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents” How To Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

How To Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Landon State Office Building

900 SW Jackson, Rm 401

Topeka, KS 66612

Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.