Interior Design Associate

Job Duties and Responsibilities include, but are not limited to: Interior Design & Project Management

• Support internal team with managing third-party interior design throughout the design and construction process from schematic design through building turnover.
• Contribute to FF&E, décor, material, and finish selections and approvals in alignment with Subtext's design standards and project vision.
• Assist with unit furniture selections, layouts, and documentation for Student Housing projects.
• Participate in consultant, vendor, and internal project meetings to support coordination, schedule adherence, and issue resolution.
• Assist with review of construction submittals, shop drawings, and consultant drawing issuances.
• Participate in construction site visits, design reviews, and project punch walks as needed. Support coordination with local consultants and vendors, including artists, muralists, plant providers, signage vendors, and other specialty partners.
• Assist with model units, temporary leasing offices, signage, and other project-specific design initiatives as needed.
• Conduct final staging/accessorizing on project sites before turning over to Operations.

Procurement & Project Delivery

• Coordinate FF&E procurement activities across multiple projects from buyout through installation and closeout.
• Coordinate contract execution and maintain vendor contracts, procurement documentation, and project records.
• Review, process, and track vendor invoices, deposits, draw requests, and final payments.
• Maintain procurement schedules and track production, shipping, delivery, and installation milestones.
• Serve as a day-to-day point of contact for FF&E vendors, coordinating information and escalating issues as needed.
• Cross-check design documents, specifications, and vendor orders to confirm quantities, pricing, and scope.
• Assist with FF&E bid solicitation, bid leveling, budget tracking, and buyout.
• Obtain and review vendor inventory and production reports; proactively identify schedule, availability, and delivery risks.
• Coordinate FF&E delivery and installation with vendors, General Contractors, Operations, and internal project teams.
• Travel to project sites to support and oversee FF&E installations.
• Conduct post-installation punch lists and coordinate resolution with vendors.

Professional Development

• Develop a strong understanding of Subtext's Interior Design Standards, procurement processes, project delivery methods, and vendor relationships.
• Build knowledge across all phases, including design development, documentation, procurement, construction administration, installation, and closeout. Gradually assume ownership of defined design scopes and project responsibilities under the direction of an Interior Design Manager and Director of Interiors.
• Develop the project management, communication, technical, and leadership skills necessary to independently manage increasingly complex project scopes.
• Opportunity to grow into an Interior Design Manager role based on experience, performance, and demonstrated competency.