Interior Design Materials Coordinator

Job Overview

***This is a 100% in office position***

The Materials Coordinator role at Ann Lowengart Interiors is responsible for overseeing the organization, management, and coordination of design materials. Serving as a central resource for maintaining our materials library, facilitating project logistics, and documenting design assets, this position is a springboard for your growing career. We are looking for a highly organized, self-motivated professional with experience in project management or expediting to ensure timely material delivery. If you are a collaborative problem-solver who thrives in a fast-paced environment and has a passion for high-end residential design, join us and let your skills flourish.

Job Summary

The Materials Coordinator role at Ann Lowengart Interiors is responsible for overseeing the organization, management, and coordination of design materials. This role serves as a central resource for maintaining the materials library, facilitating project logistics, and documenting design assets. If you’re highly organized, detail-oriented, collaborative, and thrive in a fast-paced environment, we would love to hear from you!

Responsibilities

• Manage all incoming and outgoing design materials and coordinate shipping and courier logistics, including processing, tracking, and facilitating delivery requests for both project and operational needs.
• Maintain and oversee the Materials Library, project bin room, install kit, go-backs, and storage spaces to ensure accessibility and efficiency.
• Photograph, catalog, document, and maintain materials for internal use and remote team collaboration.
• Develop and maintain inventory tracking systems and processes to ensure materials remain organized, accurate, and readily available
• Coordinate the movement and flow of materials across projects while ensuring consistency organization and alignment with project needs.
• Prepare materials for internal meetings and client-facing presentations.
• Serve as a resource to designers and team members by assisting with material research, retrieval reference needs, and project support.
• Provide detailed photography and descriptions of materials, colors, and textures to support design decisions.
• Provide design and color feedback recommendations and material suggestions when requested by the design team.
• Support content and media initiatives by capturing photography and video content, contributing creative ideas, and coordinating production logistics from concept through post-production in collaboration with the Executive Assistant.
• Provide back-up support to the Executive Assistant during absences or as needed.
• Provide support to the CEO & Principal, Personal Assistant, and other team members on both short-term and long-term projects.

Experience and Skills

• Valid CA Driver’s License
• Experience in project management or expediting to ensure timely material delivery
• Strong organizational skills for managing the materials library and supporting mailing efforts
• Attention to detail for accurate record-keeping and maintaining high-quality standards
• Proficiency with digital tools, including Google Suite and the ability to quickly learn systems like Basecamp
• Excellent verbal and written communication and customer service skills.
• Strong problem-solving abilities and analytical thinking, particularly when working across teams
• Reliable, self-motivated, and able to work independently
• Flexible and adaptable in a fast-paced environment
• Comfortable managing multiple projects and assignments simultaneously

Physical Requirements

• Ability to sit or stand for extended periods while working at a desk or computer
• Frequent use of hands for computer tasks
• Ability to lift and carry up to 25 pounds
• Ability to frequently bend, stoop, kneel, or crouch to access low-level storage or equipment.
• Ability to occasionally travel locally to complete errands
• Ability to review visual materials and distinguish colors and patterns

Benefits

• Medical, Dental, Vision
• Life Insurance & LT Disability
• Monthly Cell Phone Use Allowance
• Health Savings Account
• Referral Program
• PTO & Sick Pay

Job Location:

This position is 100% in-office at ALI’s Headquarters, with occasional travel to customer sites. Candidates must have reliable transportation.

Pay: $30.00 - $34.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Do you now or will you in the future require visa sponsorship to work in the United States?
• This role requires 100% in-office attendance. Are you able to meet this requirement?
• Are you able to perform the essential functions of this role—including standing for extended periods, frequent bending, and lifting or carrying up to 25 pounds—with or without reasonable accommodation?

Work Location: In person