Intern Accommodation and Administration

Job Description: Intern Accommodation & Administration

Company: K12 Techno Services Pvt. Ltd.
Job Title: Intern – Accommodation & Administration
Location: Bangalore
Duration: 6 Months
Employment Type: Full-Time Internship
Stipend: 20,000/-
Joining: Immediate joiner(Preferred)

Role Overview

We are looking for an HR Intern who will primarily be responsible for managing and coordinating employee accommodation. The role involves regular coordination with house owners, employees, Finance, and vendors to ensure accommodations are well-maintained, hygienic, and operational.

Key Roles & Responsibilities

• Coordinate with house owners/landlords for rent, maintenance, repairs, and other accommodation-related requirements.
• Coordinate with the Finance team to ensure timely processing and payment of monthly rent, deposits, utility bills, and maintenance charges.
• Maintain updated records of rent, agreements, deposits, occupancy, and accommodation expenses.
• Conduct regular visits to accommodations to check cleanliness, hygiene, safety, and overall condition.
• Ensure essential amenities such as fridge, washing machine, RO, geyser, furniture, electrical fittings, and water supply are functional.
• Identify and follow up on maintenance and repair issues until closure.
• Coordinate with vendors/service providers for repairs, housekeeping, pest control, plumbing, electrical work, etc.
• Address and resolve employee accommodation-related concerns in coordination with relevant stakeholders.
• Support employee move-in, move-out, shifting, and accommodation allocation activities.
• Maintain an updated Accommodation MIS/Tracker and submit regular reports to HR.
• Track agreement renewals, pending payments, maintenance issues, and other important deadlines.
• Ensure all accommodations consistently meet the organization's cleanliness, hygiene, safety, and facility standards.
• Key KRAs
• Timely Rent & Payment Coordination
• Accommodation Inspection & Maintenance
• Hygiene & Amenity Management
• House Owner & Vendor Coordination
• Employee Accommodation Support
• Documentation & MIS Management

Candidate Requirements

• Graduate or pursuing a degree in HR, Business Administration, Management, or a related field.
• Good communication, coordination, and follow-up skills.
• Basic knowledge of MS Excel/Google Sheets.
• Strong ownership and attention to detail.
• Comfortable with regular field visits.
• Freshers are welcome to apply.

Required Skills & Qualifications

• Bachelor's degree or pursuing graduation in any discipline.
• Freshers are encouraged to apply.
• Excellent verbal and written communication skills.
• Strong coordination and organizational abilities.
• Good negotiation and interpersonal skills.
• Proficiency in MS Office (Excel, Word, and PowerPoint).
• Ability to multitask and work in a fast-paced environment.
• Willingness to travel within the city for events and accommodation visits.