Intern - Admin Assistant

Intern – Admin Assistant

Kuwait · Internship · On-site

Company: Zaleej Real Estate Company (KSCC)

Job Code: Intern – Admin Assistant

Department: Administration

Reports To: Management

ABOUT US

Zaleej Real Estate Company (KSCC) is the Kuwait real estate company that manages a diversified portfolio of commercial and residential properties across Kuwait, combining institutional-grade asset management with hands-on operational excellence. This internship sits within the Administration team and offers practical exposure to daily business operations.

ROLE OVERVIEW

The Intern – Admin Assistant works within the Administration team on day-to-day office coordination, scheduling, document management, research, and reporting. Designed for a recent graduate or final-year student, the internship offers structured, hands-on experience alongside experienced staff, with ownership of clearly defined tasks and practical exposure to Microsoft 365, Asana, and AI-assisted research. Success in this role means tasks are completed accurately and on time, records are kept up to date, and the intern leaves with a solid grounding in office administration.

KEY RESPONSIBILITIES

• Manage calendars and schedule meetings and appointments for Management; prepare agendas, take minutes, and track action items to completion.
• Manage incoming correspondence — email, calls, and post — routing each item to the right person and following up on pending replies.
• Maintain physical and digital filing systems (Microsoft 365 / SharePoint), ensuring documents are accurately named, versioned, and easy to retrieve.
• Update the database of company licenses, vehicle registrations, and staff residencies, flagging upcoming renewal dates to the Administration team.
• Prepare letters, memos, reports, and presentations in Microsoft 365.
• Conduct research on topics assigned by Management, using online sources and AI tools to deliver clear, well-sourced summaries within agreed timelines.
• Handle travel bookings end to end — flights, hotels, visas, and itineraries.
• Manage online purchases for the office and Management, tracking orders and deliveries.
• Liaise with the receptionist, PROs, and external vendors on day-to-day office matters, including supplies and equipment requests.
• Log all assigned admin tasks on Asana and report progress to the supervisor regularly.
• Carry out any other tasks as required by Management.

REQUIREMENTS

Essential (Must-Have)

• Recent graduate or final-year student in Business Administration, Management, Information Technology, or a related field.
• Very strong written and verbal English.
• Highly responsive — replies to messages, calls, and requests quickly and keeps people updated without needing to be chased.
• Confident, hands-on user of AI tools (ChatGPT, Claude, or similar) for research, drafting, and everyday productivity.
• Practical knowledge of travel booking (flights, hotels, visas), online shopping, scheduling, and calendar management.
• Very good coordination skills — able to work across Management, staff, vendors, and PROs and follow up until each task is closed.
• Good working knowledge of Microsoft 365 (Word, Excel, Outlook, PowerPoint); quick to learn new tools such as Asana.
• Well organized, with strong attention to detail and the ability to manage several tasks at once.
• Professional, punctual, and able to handle confidential information with discretion.
• Available to commit to the full internship period, on-site in Kuwait.
• Valid Kuwait residency.

Preferred (Nice-to-Have)

• Working knowledge of Arabic for engagement with PROs, government bodies, and Arabic-speaking staff.
• Prior internship, part-time, or volunteer experience in an office or administrative setting.
• Interest in real estate or property management.

WHAT WE OFFER

• Hands-on experience across the daily administration of a Kuwait real estate company.
• Mentoring and regular feedback from experienced Administration staff.
• Exposure to a modern tool stack, including Microsoft 365, Asana, and AI-assisted workflows.

HOW TO APPLY

Apply via the online application form: https://airtable.com/appwm2VUujXVQ2mIB/shrBmmYJs7pftZ2kJ

Select “Intern – Admin Assistant” as the position and reference code.

Alternatively, email your CV directly to [email protected] with the subject line “Intern – Admin Assistant”.

Only shortlisted candidates will be contacted. We appreciate all applications.

Pay: From KD200.000 per month

Work Location: In person