Intern Admin

Job Responsibilities

• Provide general administrative and office support, including scanning, photocopying, printing, filing, and mailing documents.
• Perform data entry and ensure all company records, documents, and systems are updated accurately and timely.
• Support the preparation, verification, and maintenance of employee timesheets and related documentation.
• Assist in invoice processing, tracking, verification, and documentation control.
• Monitor and manage incoming and outgoing documents, ensuring proper recording and filing systems are maintained.
• Monitor and track client staff timesheets, ensuring proper submission, accuracy, and follow-up on any discrepancies or missing entries.
• Support day-to-day administrative operations and assist in resolving routine office-related issues.
• Handle ad-hoc administrative tasks as assigned by the team.
• Assist the sales team with inbound inquiries and provide timely responses to potential customers.
• Support preparation of sales quotations, proposals, and product/service information.
• Conduct follow-ups with leads and customers via email, phone, or online platforms.
• Maintain and update customer information, sales records, and CRM/database systems.
• Coordinate with internal teams to ensure smooth processing of customer requests and orders.
• Assist in identifying potential leads and supporting basic sales and business development activities.

Requirements

• Currently pursuing a Diploma or Bachelor’s Degree in Business Administration, Business Management, Human Resource Management, Accounting, Finance, or related fields.

• Preferred internship duration is 6 months, with flexibility to start earlier or extend based on mutual agreement between both parties.

• Proficient in Microsoft Office applications, especially Microsoft Excel and Word.

• Comfortable with data entry, administrative documentation, and basic sales support tasks.

• Internet savvy and familiar with online tools, CRM systems, and communication platforms.

• Good communication and interpersonal skills.

• Able to work independently as well as in a team environment.

• Detail-oriented, responsible, and willing to learn.

• Able to commit to the internship duration as required by the university or institution.

What You Will Learn

• Administrative operations, office management, and documentation control.
• Timesheet and invoice processing workflows.
• Sales support operations and inside sales processes.
• Customer communication, follow-up, and lead management.
• CRM usage, data management, and record-keeping practices.
• Cross-functional coordination between admin and sales teams.
• Professional communication and workplace skills.