Intern

Location: Graceville, FL
Shifts: 5 hr.-Day, Mon, Wed and Friday only
Pay: Starting at $15.00+/hour, Based on Experience

Build Your Future with Rex Lumber

As a Training Center Administrative Assistant, you'll play an important role in supporting the daily operations of our Training Center. You'll provide administrative assistance, maintain training records, coordinate documentation, assist with purchasing and inventory processes, and help ensure our facilities remain clean, organized, and ready for training activities.

Reports To: Training Center Coordinator

What You'll Do

• Provide daily administrative and organizational support to the Training Center Coordinator.
• Organize and maintain paper files, electronic records, SharePoint folders, contact lists, and project documentation.
• Take accurate meeting notes, track assignments and deadlines, and follow up on outstanding tasks.
• Prepare routine correspondence, spreadsheets, reports, and other administrative documents.
• Assist with scheduling, calendars, reminders, data entry, and general office responsibilities.
• Collect and organize required employee paperwork for training participants.
• Prepare training rosters, completion certificates, classroom materials, and grant documentation.
• Maintain accurate employee training records and assist with tracking training participation and completion.
• Assist with coordinating classroom preparation and other training-related activities.
• Support purchasing activities for maintenance and machine shop operations, including requisitions, purchase orders, vendor documentation, receipts, and invoices.
• Track deliveries and maintain organized purchasing and inventory records.
• Organize work orders and Traveling Crew documentation, identifying missing or inaccurate information.
• Maintain assigned office, classroom, and facility supply inventories.
• Perform routine cleaning of Training Center classrooms, offices, restrooms, and common areas.
• Complete general custodial tasks, including dusting, sweeping, mopping, vacuuming, cleaning restrooms, washing dishes, and emptying trash.
• Restock restroom, office, and cleaning supplies as needed.
• Ensure classrooms and shared spaces remain clean, organized, and prepared for employees, instructors, and visitors.
• Report on facility maintenance concerns or additional cleaning needs to the appropriate personnel.
• Maintain confidentiality when handling employee records, company documents, and sensitive information.
• Perform other duties as assigned.

What We're Looking For

• High school diploma or GED preferred.
• Previous administrative, clerical, or office support experience preferred.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Ability to learn SharePoint and other company software systems.
• Strong written and verbal communication skills.
• Ability to take accurate notes, maintain records, and prepare professional correspondence.
• Excellent time management skills with the ability to multitask and prioritize assignments.
• Ability to work independently while following direction and established procedures.
• Dependable, punctual, and committed to completing assigned responsibilities.
• Strong problem-solving skills and willingness to take initiative.
• Ability to maintain confidentiality and handle sensitive employee information professionally.
• Positive attitude and willingness to assist with administrative training, and facility-related responsibilities.
• Ability to work effectively with employees, supervisors, vendors, and other team members.
• Flexibility to adjust work schedules and priorities based on Training Center needs.

Physical Requirements

This position requires the ability to:

• Sit, stand, and walk throughout the workday.
• Bend, kneel, crouch, reach, and perform routine cleaning activities.
• Lift, carry, push, and pull office supplies, training materials, and cleaning equipment safely.
• Perform repetitive tasks, including typing, filing, organizing materials, and general cleaning.
• Safely operate standard office equipment and cleaning tools.
• Move between classrooms, offices, restrooms, and other Training Center areas as needed.
• Maintain an organized and clean work environment.

Safety Comes First

At Rex Lumber, safety is everyone's responsibility. Team members are expected to:

• Follow all company and department safety procedures.
• Wear required personal protective equipment (PPE) when entering designated areas.
• Use cleaning supplies, chemicals, and equipment safely and according to established procedures.
• Maintain clean, organized, and hazard-free classrooms, offices, and common areas.
• Report unsafe conditions, damaged equipment, or maintenance concerns immediately.
• Use proper lifting techniques and request assistance when necessary.
• Follow established safety procedures when entering maintenance, machine shop, or other industrial areas.
• Properly store cleaning supplies, office materials, and equipment.
• Follow OSHA regulations and all company safety policies.