Intern (On-site)

Position Summary

The Intern will provide administrative and records management support to the team by assisting in document organization, filing, data management, and digitization initiatives. The role involves maintaining accurate records, ensuring document completeness, and supporting operational projects to improve efficiency and record accessibility.

Key Responsibilities

• Organize, sort, and maintain physical and electronic documents and records.
• Assist in filing, archiving, and retrieving documents as needed.
• Support the scanning and digitization of records to improve document accessibility and storage.
• Create and maintain trackers, inventories, and databases for records management.
• Review files and records to identify missing, outdated, or incomplete documentation.
• Update and maintain spreadsheets and monitoring tools with accurate information.
• Ensure proper organization and labeling of both physical and digital files.
• Assist in data entry, administrative tasks, and process improvement initiatives.
• Maintain the confidentiality and security of sensitive information and documents.
• Provide support for special projects and other duties assigned by the team.

Qualifications

• Currently enrolled in Senior High School or pursuing a Bachelor's Degree in any field.
• Basic proficiency in Microsoft Office applications (Word, Excel, PowerPoint) or Google Workspace.
• Strong attention to detail and organizational skills.
• Good communication and interpersonal skills.
• Ability to handle confidential information responsibly and professionally.
• Willingness to learn and adapt to new processes and systems.
• Ability to work independently and manage assigned tasks effectively.

Preferred Skills

• Basic knowledge of data entry, document management, or administrative processes.
• Familiarity with digital filing systems and productivity tools.
• Strong time management and problem-solving skills.

Learning Opportunities

• Gain hands-on experience in administrative and records management functions.
• Develop organizational, documentation, and data management skills.
• Learn best practices in document control and digitalization.
• Enhance communication, collaboration, and professional workplace skills.
• Participate in projects that contribute to operational efficiency and process improvement.

Expected Deliverables

• Organized and properly maintained records and files.
• Digitized documents with accurate labeling and storage.
• Updated trackers, inventories, and monitoring tools.
• Identification of missing or incomplete records requiring follow-up.
• Improved accessibility and organization of documentation and records.