Intern – ⁠Project Administrator & Document Controller

About the role

We are seeking an organized and detail-oriented Project Site Clerk to provide administrative and documentation support for our semiconductor construction project site in Kulim, Kedah.

Key responsibilities

• Attend and record minutes for site coordination meetings, toolbox talks, and client progress meetings
• Prepare, distribute, and file meeting minutes accurately and within agreed timelines
• Track action items and follow up with relevant parties on outstanding matters
• Maintain a proper document control system for all site correspondence, reports, and technical documents
• Handle day-to-day administrative tasks at the project site office
• Manage incoming and outgoing correspondence including letters, emails, and memos
• Prepare and process purchase requisitions, delivery orders, and site expense claims
• Maintain office supplies inventory and coordinate with procurement when replenishment is needed
• Assist in preparing and compiling weekly and monthly project progress reports
• Maintain accurate and up-to-date filing systems for all project documents including drawings, permits, inspection records, and approvals

About you

• Minimum SPM qualification; Diploma in Business Administration, Office Management, or related field is preferred
• At least 1–2 years of administrative or clerical experience; experience in a construction or project site environment is an advantage
• Proficient in Microsoft Office — Word, Excel, and PowerPoint
• Good command of English and Bahasa Malaysia (written and spoken); Mandarin is essential for communication with China HQ
• Strong attention to detail, organised, and able to manage multiple tasks simultaneously
• Strong written communication skills for accurate meeting minute preparation
• Meticulous document filing and record-keeping discipline
• Proactive, reliable, and able to work independently with minimal supervision
• Prior experience as a site clerk, document controller, or project administrator in construction or engineering projects is preferred
• Familiarity with document control systems or project management tools is preferred

About us

EVERGRAND ELECTRONIC SCIENTIFIC TECHNOLOGY SDN. BHD.