Intern, Site Activation Coordinator

Intern, Site Activation Coordinator

Join IQVIA today and make an impact on patients’ outcomes!

Job Overview

Provide administrative and technical support to ensure efficient preparation, handling, and maintenance of essential clinical trial documentation and activities. Support site activation, regulatory processes, and ongoing trial management in accordance with study protocols, applicable regulations, and internal procedures.

Due to the nature of the tasks—which are focused on handling physical clinical trial documentation—this is a fully office‑based role located in Warsaw (Domaniewska Street).

This is a fixed‑term internship with an 8‑month employment contract, offering an excellent first step into the clinical trials industry and a valuable opportunity to gain hands‑on experience.

Responsibilities

• Supporting printing, compilation, and shipment of clinical trial documentation required for site activation, study maintenance, and regulatory submissions for selected studies or multi‑protocol programs in Poland.
• Assisting in the preparation, distribution, filing, and archiving of trial documentation according to the scope of work and standard operating procedures (SOPs).
• Reviewing documents for completeness, consistency, and accuracy under the guidance of senior staff.
• Preparing client‑facing deliverables using appropriate tools and drafting text for straightforward documents as assigned.
• Completing and updating relevant fields in Clinical Trial Management Systems (CTMS), databases, tracking tools, timelines, and project plans.
• Providing administrative support including meeting coordination, minute taking, travel arrangements, copying, scanning, faxing, and courier management.
• Interacting professionally with internal and external clients under supervision of senior team members.
• Performing investigational product (IP) release activities for small, straightforward projects or providing support for reviews within larger programs.

Qualifications

• Completed Bachelor’s Degree in a relevant field.
• Fluent written and verbal communication skills in Polish and English.
• Demonstrated analytical, critical‑thinking, and problem‑solving ability.
• Proficiency with standard office software and willingness to learn role‑specific tools.
• Strong teamwork skills and the ability to collaborate effectively with colleagues and stakeholders.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is 57 700,00 zł - 102 300,00 zł. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.