Internal Control Officer

WHY THIS ROLE EXISTS

TollyClassic has grown fast, and its finance and operations processes have not fully kept pace. Independent reviews of the business's systems and records found that revenue and other financial record ae misstated, this role exists to close that gap. The Internal Control Officer is the person who makes sure the company's numbers agree with each other, that no single individual can initiate, approve, disburse and reconcile the same transaction alone, and that every exception is caught and escalated within days, not discovered months later at close.

ROLE PURPOSE

To independently monitor, reconcile and report on TollyClassic's financial controls, across cash capture, revenue

recognition, partner remittance, bank reconciliation, expense approval and payout, so that management can trust the company's reported numbers and any weakness is surfaced and corrected early.

This is a control and assurance role, not a transaction-processing role. The Internal Control Officer should not be the person who captures revenue, creates shipment records, approves expenses, or disburses funds, those responsibilities stay with the finance team. This role checks and reports on that work independently, which is what makes it effective.

Key Responsibilities

• Reconciliation & Financial Integrity
• Perform the weekly bank & platform reconciliation, tracing platform-recognised revenue to actual bank deposits,

and escalate any variance to Management within 48 hours of discovery.

• Own the monthly reconciliation between the Income Statement and Cash Flow Statement, itemising and explaining

every reconciling item rather than accepting unexplained gaps between the two.

• Maintain the Inter-Account Transfer log across all company bank accounts, so internal movements of the

company's own money are never mistaken for revenue or expenditure.

• Confirm daily cash-flow capture has no missing dates and investigate any gap immediately, rather than at monthend.
• Segregation of Duties & Approvals
• Monitor and enforce the Approved Internal Control Framework's segregation-of-duties matrix across all eight

covered processes (daily capture, shipment/revenue recognition, partner remittance, reconciliation, expense &

payout, rider cash/POS handling, month-end close, and platform revenue-recognition documentation).

• Independently verify that every disbursement matches its approved amount and stated reason, and confirm the

disburser is never the same person as the approver.

Confirm every “other income” entry is backed by evidence of actual partner payment before it is treated as

recognised.

• Maintain the Named Ownership Register and step in as the designated backup where a named owner is temporarily unavailable, so a control is never simply skipped.
• Revenue & Cash Control
• Run the delivery-to-cash reconciliation: completed deliveries against customer collection, product-owner

settlement, rider payment and company margin, flagging any unidentified difference for investigation.

• Investigate and log every partner remittance discrepancy with a documented root cause, not just a corrected

balance.

• Match captain/rider remittances against shipment records daily and flag shortfalls immediately, applying the agreed consequence policy consistently.
• Flag any location or transaction showing negative net revenue for management review.
• Reporting & Escalation
• Prepare a weekly Total Company Cash Position summary across all company bank accounts.
• Prepare a monthly Financial Exception Report covering duplicate payments, unusual transfers, large cash

withdrawals, unreconciled items, and weekend or round-number transactions.

• Report to Management within 48 hours on any reconciliation variance, attempted bypass of an approval step, or

breakdown in segregation of duties, regardless of the amount involved.

• Support the monthly Finance Committee / Management Review with a fixed agenda pack: financial performance, cash position, exceptions, and tracked action items from prior reviews.
• Documentation & Process Ownership
• Maintain and keep current the required evidence logs: daily capture log, remittance discrepancy log, weekly

reconciliation worksheet, expense request & disbursement forms, and captain remittance/default log.

• Co-own, with the platform lead, the written documentation of the platform's revenue-recognition logic, and review it quarterly against actual observed system behaviour.
• Support the phased build-out of the accounting backbone, general ledger, bank integration, receivables and

payables, as these are introduced, ensuring controls are designed in from the start rather than added afterward.

What Success Looks Like in the First 90 Days

• Every named ownership role in the Internal Control Framework is confirmed, active, and being followed, with no

lapses when a backup is needed.

• Weekly bank & platform reconciliation and weekly Total Company Cash Position reporting are running on

schedule, with no missing weeks.

• A working Financial Exception Report is being produced monthly and reviewed with Management.

Required WHO YOU ARE

• A first degree in Accounting, Finance, Economics or a related field.
• 2–4 years' experience in an internal control, internal audit, financial control, or reconciliation-focused finance role, ideally in a fast-growing SME, logistics, fintech, or retail business.
• Hands-on, practical experience performing bank reconciliations and identifying discrepancies, not just reviewing

reports prepared by others.

• Comfortable working with spreadsheets and financial data at a detailed, line-item level; strong attention to detail is non-negotiable for this role.
• Clear, direct written communication, able to explain a reconciling variance or a control gap to non-finance

management in plain terms.

• Demonstrated personal integrity and willingness to escalate uncomfortable findings, including where they involve senior colleagues.

Preferred

• Part-qualified or working toward ICAN, ACCA, or a related professional certification.
• Prior exposure to a logistics, delivery, or multi-location cash-handling business.
• Experience with or willingness to help select and implement an accounting system (e.g. QuickBooks, Zoho Books, Sage).

A Note On Scope This role is sized to TollyClassic today, not to a large corporate internal audit function. It is one person, independently checking the numbers and the controls that a fast-growing business genuinely needs but does not yet have in place. As the company adopts a proper accounting system and builds out receivables, payables and a general ledger, this role is expected to grow into a broader Financial Control / Internal Audit function.