Internal Fleet Coordinator

Let us describe the opportunity we offer

At Polestar, we believe that the transition to sustainable mobility is not just about the cars we build, but also about how we manage, deploy and optimise them.

We are currently looking for an experienced Internal Fleet Coordinator for Belgium & Luxembourg. In this key role, you will be responsible for the operational and strategic management of our internal fleet of approximately 150 vehicles, with an annual turnover of 3 to 4 replacement cycles.

Based in the Remarketing Department, you will work closely daily with Sales, Marketing, PR, Events, Finance, Operations and external partners. This gives you a unique position within the organisation, with a direct impact on cost control, vehicle availability and the Polestar customer experience.

What you’ll do

Fleet & Car Park Management

• Management of a balanced car park structure (In Fleet, Active Fleet and Display Fleet).
• Overseeing the deployment of demonstration, job and service vehicles in accordance with internal guidelines.
• Managing vehicle inflows and outflows based on age, mileage and business needs.
• Organising and monitoring periodic fleet inventories.

Vehicle Lifecycle Management

• End-to-end coordination of vehicles throughout their entire lifecycle.
• Managing administration, registration, insurance and documentation.
• Monitoring of vehicle statuses, maintenance, damage, recalls and fines.
• Proactively preventing operational disruptions and downtime.

Planning & Vehicle Availability

• Centralised planning of test vehicles, events, vehicle changes, maintenance and transport.
• Maximising vehicle availability and utilisation rates.
• Coordination with internal stakeholders regarding fleet requirements.
• Coordination of transport and logistics movements.

Stakeholder & Compliance Management

• Monitoring fleet processes and internal compliance.
• Central point of contact for internal departments and external suppliers.
• Ensuring correct vehicle check-in and check-out procedures.
• Compliance with contractual agreements and internal policies.

Supplier & Cost Management

• Managing and evaluating external partners and suppliers.
• Monitoring SLAs, quality and invoicing.
• Continuously seeking optimisations in terms of costs, efficiency and processes.

Your profile

• At least 3 to 5 years’ experience in fleet management or automotive operations.
• Strong organisational skills and excellent process monitoring.
• Experience dealing with various stakeholders and suppliers.
• You are proactive and take ownership.
• Good knowledge of Dutch and English. French is a strong asset.
• Strong analytical skills with an eye for detail and cost control.

People at Polestar

We know change is needed — and we believe every one of us can contribute to that change. Our commitment to becoming climate‑neutral by 2040 is as important as building an inclusive, diverse and innovative workplace.
Together, we are creating, collaborating and experimenting as we shape the future of sustainable mobility.

We are an electric performance brand, determined to improve the society we live in.

Is this you?

If you are excited to join the Polestar crew, don’t wait to submit your application. We use a continuous selection process, and the job will remain open until the position is filled.

Ready for the journey? Which is electric by the way…