Internal Inventory Auditor

1. Inventory Audit & Stock Verification

• Conduct regular physical stock counts at warehouses, retail outlets, and other company locations.
• Compare physical stock quantities against system records, stock reports, and inventory documents.
• Identify stock shortages, excesses, damaged goods, expired items, and other discrepancies.
• Investigate inventory variances and report findings to management.
• Conduct random and surprise stock checks when required.

2. Stock Movement & Documentation

• Verify all stock movements, including stock transfers, stock-in, stock-out, returns, adjustments, and other inventory transactions.
• Check that stock movements are properly authorized and supported by the relevant documents.
• Ensure goods released from warehouses or retail outlets are properly recorded.
• Review stock transfer documents, delivery orders, goods received notes, and other relevant records.

3. Inventory Control

• Monitor inventory control procedures and ensure staff follow company policies and procedures.
• Check proper handling, storage, labeling, and arrangement of stock.
• Identify weaknesses in stock control processes and recommend improvements.
• Monitor slow-moving, non-moving, damaged, and obsolete stock.

4. Audit & Investigation

• Conduct internal investigations into stock discrepancies, missing stock, unauthorized stock movements, or suspected misuse of company goods.
• Trace inventory transactions to identify the source of discrepancies.
• Review relevant documents, system records, and physical stock during investigations.
• Escalate significant or suspicious findings to management promptly.

5. Reporting

• Prepare regular inventory audit reports for management.
• Report stock discrepancies, audit findings, and areas of concern clearly and accurately.
• Maintain proper records of all audits, stock counts, discrepancies, and corrective actions.
• Follow up on previous audit findings to ensure corrective actions have been implemented.

6. Compliance & Internal Controls

• Ensure inventory-related activities comply with company policies and approved procedures.
• Check that stock adjustments are properly authorized and supported.
• Monitor compliance with segregation of duties and approval procedures.
• Assist management in strengthening internal controls to reduce inventory losses and errors.

7. Coordination

• Work closely with Warehouse, Retail, Sales, Purchasing, Accounts, and Operations departments on inventory-related matters.
• Communicate audit findings professionally and obtain explanations or supporting documents when required.
• Assist management with stock-related reviews, investigations, and special audit assignments.

8. Other Responsibilities

• Maintain confidentiality of company information and audit findings.
• Perform ad-hoc stock audits and inventory checks as assigned by management.
• Carry out other duties and responsibilities reasonably assigned by management from time to time.