International Purchasing Staff

Job Summary

The International Purchasing Staff is responsible for coordinating with overseas suppliers, processing purchase orders, monitoring shipments, and ensuring that products are purchased at the right price and delivered on time.

Key Responsibilities

· Communicate with international suppliers regarding prices, MOQ, availability, product specifications, and lead times.

· Request and compare supplier quotations.

· Negotiate prices and purchasing terms when necessary.

· Prepare and process Purchase Orders (POs).

· Check product codes, descriptions, quantities, prices, and specifications before placing orders and after management’s approval.

· Follow up with suppliers regarding order status and production schedules.

· Coordinate with freight forwarders and shipping agents for incoming shipments.

· Monitor ETD, ETA, and shipment status.

· Check and organize import documents such as Commercial Invoice, Packing List, etc.

· Coordinate with suppliers regarding product samples, packaging, labels, and product requirements.

· Monitor inventory requirements through the system and/or coordinate with the Sales and Warehouse teams for replenishment.

· Research and source new suppliers and products.

· Maintain updated records of suppliers, quotations, purchase orders, and shipments.

· Report purchasing issues, delays, price changes, and other concerns to management and suppliers.

· Perform other purchasing and import-related tasks as assigned.

Qualifications

· Bachelor's degree in Business, Purchasing, Supply Chain, Logistics, or a related field.

· With experience in purchasing, imports, logistics, or supplier coordination is an advantage.

· Good English communication skills.

· Good negotiation and communication skills.

· Proficient in Microsoft Excel and Google Sheets.

· Organized, detail-oriented, and good at following up.

· Able to handle pressure, multiple orders and tasks at the same time.

· Knowledge of international shipping and Incoterms (FOB, EXW, CIF, etc.) is an advantage.

Key Qualities

Responsible Organized Detail-Oriented Proactive Good Communicator Good Negotiator Team Player

Pay: Php20,000.00 - Php25,000.00 per month

Work Location: In person