Internship - Administration

We are looking for a responsible and hands-on Admin Intern to support the daily administration and operational activities of the company. This internship provides practical exposure to office administration, facilities and maintenance coordination, documentation, inventory, logistics and general operational support.

Responsibilities

• Assist with daily administrative and operational matters to ensure tasks are properly followed up and completed.
• Support the team in coordinating maintenance, repair works, servicing and general workplace upkeep.
• Assist in liaising with contractors, cleaners, security, building management, landlords, vendors and service providers when required.
• Conduct basic workplace and facility checks and report any defects, maintenance issues or areas requiring attention.
• Assist in maintaining records for company properties, tenancy matters, licences, permits and renewal schedules.
• Support warehouse administration, inventory records, stock movement and logistics arrangements.
• Assist in coordinating company vehicle servicing, repairs, road tax, insurance renewals and related documentation.
• Assist in preparing manpower schedules, task assignments, attendance and overtime records for maintenance/service teams where required.
• Provide backup support for the Reception function when required, including attending to visitors, answering incoming calls, receiving documents or parcels and directing enquiries to the appropriate department.
• Maintain proper filing and documentation for maintenance, tenancy, licences, insurance, vendors, assets and inventory.
• Assist in preparing simple reports, updating records and tracking outstanding operational matters.
• Support the Admin team in improving administrative workflows, documentation and SOPs.
• Perform other administrative and operational duties as assigned.

Requirements

• Currently pursuing or recently completed Diploma/Degree in Business Administration, Management, Human Resources, Operations or a related field.
• SPM leavers with a strong interest in administration and operations may also be considered.
• Responsible, organised and willing to learn.
• Hands-on and comfortable assisting with both office and operational matters.
• Good follow-up skills with the ability to track tasks and ensure matters are properly completed.
• Good communication and coordination skills.
• Computer literate, with basic knowledge of Microsoft Office.
• Detail-oriented and able to maintain proper records and documentation.
• Able to work independently as well as support the team when required.
• Willing to assist with physical site/facility checks and operational tasks when required.
• Proactive, disciplined and able to work in a fast-paced environment.