Internship Procurement

Job Title: Procurement Assistant Intern
Company: Eastfound Malaysia Sdn Bhd
Location: LOT 3972, Mukim Jeram Batu, 81500 Pekan Nanas, Pontian, Johor, Malaysia
Department: Procurement Department
Reports to: Procurement Manager
Employment Type: Internship

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About Eastfound Malaysia Sdn Bhd
Eastfound Malaysia Sdn Bhd is a subsidiary of Eastfound Group, established in 1999. We specialize in logistics and storage solutions, including wire decking, pallet racking accessories, bulk containers, wire containers, roll cages, conveyor rollers, and photovoltaic mounting structures. With a strong international presence, 90% of our products are exported to North America, Europe, and Japan.
As our workforce grows, we are committed to effective foreign worker management, ensuring compliance with Malaysian regulations and fostering a supportive work environment.

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Job Summary
As a Procurement Assistant Intern, you will support the procurement team in ensuring the smooth and efficient acquisition of goods and services. This internship provides hands-on exposure to core procurement activities, helping you develop practical skills in vendor coordination, purchase processing, and data management.

Key Responsibilities

• Vendor Management

  • Assist in maintaining and updating vendor information in the procurement system, including contact details, product offerings, and pricing.
  • Support the development and maintenance of good relationships with suppliers through regular communication to ensure product quality, delivery schedules, and pricing competitiveness.
  • Participate in the evaluation and selection of new suppliers, assisting with vendor assessments and negotiations as needed.

• Purchase Order Processing

  • Assist in receiving and reviewing purchase requisitions from various departments, verifying the accuracy and completeness of the information.
  • Help create and issue purchase orders to suppliers under supervision, ensuring compliance with company procurement policies and procedures.
  • Track the status of purchase orders, follow up on delivery timelines, and help resolve any issues or delays that may arise.
  • Participate in receiving and inspecting goods upon delivery, verifying against purchase orders and ensuring proper documentation is in place.

• Cost Control and Reporting

  • Assist in monitoring and analyzing procurement costs, identifying potential opportunities for cost savings and efficiency improvements.
  • Help prepare regular procurement reports, providing insights into spending patterns, supplier performance, and inventory levels.

• Inventory Management

  • Collaborate with the inventory management team to assist in maintaining proper stock levels.
  • Participate in conducting inventory counts and reconciliations, reporting any discrepancies in a timely manner.

Requirements

• Education

  • Currently pursuing a Diploma or Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field.

• Skills and Attributes

  • Basic understanding of procurement concepts is a plus but not required.
  • Strong willingness to learn and adapt in a fast-paced environment.
  • Proficiency in English (both written and verbal) for effective communication with suppliers and internal teams.
  • Good Microsoft Office skills, especially in Excel for data entry and basic analysis.