Internship - Warehouse Administrative

About the role

Gain hands-on experience in warehouse administration by supporting daily order processing, documentation and inventory record updates. You will work closely with the warehouse team to help ensure records are accurate, complete and updated on time, under the guidance of your supervisor.

Key responsibilities

• Assist in processing and distributing daily Sales Orders to the fulfilment team.
• Help prepare Delivery Orders (DO) and invoices for checking and issuance by authorised personnel.
• Assist in preparing Goods Received Notes (GRN) after the receiving team has verified the physical goods.
• Check Purchase Orders, supplier DOs and receiving records, and highlight discrepancies to your supervisor.
• Assist in updating stock receipts, transfers, returns and approved inventory adjustments in the system under supervision.
• Help track order fulfilment and delivery status, and follow up on delayed or incomplete orders with the relevant team.
• Support coordination with Sales Support, Warehouse, Logistics, Procurement, QAQC and Finance.
• Organise and maintain Sales Orders, DOs, invoices, GRNs, Proof of Delivery (POD) and other stock documents.
• Assist in preparing daily operational reports and supporting stocktakes, reconciliations and audit documentation.

About you

• Currently pursuing a Diploma or Degree in Business Administration, Logistics, Supply Chain or a related field.
• No prior work experience required; willing to learn about warehouse operations and administration.
• Basic knowledge of Microsoft Excel and other Microsoft Office applications.
• Exposure to ERP, warehouse management or accounting systems is an advantage, but not required.
• Detail-oriented, organised and responsible when handling data and documents.
• Good communication and teamwork skills, with a willingness to ask questions and follow instructions.
• Comfortable working in a warehouse office environment and managing assigned tasks within deadlines.

What you will learn

• Order processing and warehouse documentation workflows.
• Inventory record management and basic reconciliation.
• Practical use of operational systems and Excel reporting.
• Coordination between warehouse, logistics and supporting departments.