Inventory & Documentation Executive

About the role

This role involves managing and maintaining accurate inventory records, ensuring physical stock aligns with system records, and coordinating with multiple departments to support warehouse and inventory operations.

Key responsibilities

• Manage and update stock in & stock out records
• Ensure physical stock matches system records
• Conduct periodic stock count and stock reconciliation
• Check and record batch numbers and expiry dates of products
• Monitor stock near expiry, defect, damaged and returned items
• Manage documentation including PO, DO, invoice, stock transfer and receiving documents
• Ensure all documents are filed and easily traceable
• Prepare daily and monthly inventory reports
• Identify and report stock discrepancies
• Coordinate with Warehouse, Purchasing, Accounts, Operations and Outlet regarding stock and documents

About you

• Minimum Diploma in Business Administration, Logistics, Supply Chain or related field
• 1–2 years experience in inventory, warehouse or documentation
• Proficient in Microsoft Excel or Google Sheets
• Detail-oriented, systematic and attentive to detail
• Skilled in managing records and document filing
• Able to work with data, numbers and stock reports
• Good communication and follow-up skills
• Honest, responsible and able to work with minimum supervision
• Experience using inventory/ERP system is an advantage