Inventory & System Administrator

About the role

We are looking for an experienced Inventory & Systems Administrator who will be responsible for managing and maintaining the company's inventory records and systems. The successful candidate will serve as the key administrator for the company's inventory and Zoho systems, ensuring that data is accurate, updated, organized, and properly maintained. The position will also work closely with Operations, Accounting, Sales, Service, and other departments to improve system processes and reporting.

Key responsibilities

• Manage and maintain accurate inventory records for equipment, parts, supplies, and other company assets.
• Monitor inventory movements, including receiving, transfers, releases, returns, and adjustments.
• Conduct regular inventory reconciliation between physical stocks and system records.
• Investigate and resolve inventory discrepancies.
• Monitor stock levels and coordinate with concerned departments regarding replenishment requirements.
• Serve as the primary administrator of the company's Zoho system.
• Maintain and update system settings, users, access permissions, and master data.
• Create and maintain workflows, forms, fields, reports, and dashboards as required.
• Generate inventory and operational reports using Zoho and other company systems.
• Coordinate closely with Operations, Accounting, Sales, Service, Warehouse, and HR regarding inventory and system-related matters.

About you

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Information Systems, Accounting, or a related field.
• At least 3–5 years of relevant experience in inventory management, inventory control, systems administration, or a similar role.
• Proven experience working with Zoho, preferably with hands-on administrative experience.
• Strong understanding of inventory processes and controls.
• Experience with inventory reconciliation, stock monitoring, and inventory reporting.
• Strong Excel/Google Sheets skills.
• Strong analytical and problem-solving skills.
• Detail-oriented and highly organized.
• Able to work independently and manage multiple priorities.
• Good communication and coordination skills.