Inventory Clerk

Overview

We are seeking a proactive and detail-oriented Inventory Clerk to join our team.

Duties

1. Inventory clerk and control

• · Receive, inspect, and record incoming shipments
• · Work from packing lists, routing instructions, and general instructions
• · Verify quantities, part numbers, and condition of items against packing slips or purchase orders
• · Update inventory records for receipts, transfers, and adjustments
• · Organize and store materials in the correct stockroom or warehouse locations
• · Pick, pack, and issue materials for internal use or outgoing orders
• · Conduct cycle counts and performs physical inventory audits
• · Investigate and resolve inventory discrepancies
• · Label, tag, and maintain accurate identification of stock items
• · Monitor stock levels and report low inventory or reorder needs
• · Maintain a clean, safe, and organized storage area
• · Coordinate with shipping, receiving, purchasing, and production teams
• · Prepare shipping documents and arrange outgoing deliveries
• · Ability to repeatedly lift weights up to 50 pounds
• Perform cycle counts and full physical inventory counts
• Reconcile inventory discrepancies and investigate variances
• Track stock movement and maintain accurate on-hand quantities
• Monitor reorder points and communicate restocking needs
• Reduce inventory loss through accurate recordkeeping and control procedures

2. Warehouse Organization

• Organize stock by location, category, and item number for easy retrieval
• Maintain clean, safe, and orderly storage and work areas
• Label shelves, bins, and materials clearly and accurately
• Rotate stock when needed and manage obsolete or damaged inventory
• Maintain efficient material flow between receiving, storage, and shipping areas

3. ERP / Software Use

• Use inventory management or ERP systems to record receipts, issues, transfers, and adjustments
• Maintain accurate item data, locations, and transaction history in software systems
• Generate inventory reports and review stock status for planning and replenishment
• Perform data entry and system updates related to shipping, receiving, and inventory control
• Ensure inventory transactions are completed accurately and in a timely manner

4. Administrative Tasks

• Maintain accurate filing and recordkeeping for inventory, shipping, and receiving documents
• Prepare and process reports, spreadsheets, and routine inventory documentation
• Perform purchase order, invoice, and other administrative paperwork processing
• Respond to internal requests regarding stock availability, order status, and inventory records
• Coordinate with vendors, carriers, and internal departments to maintain daily operations
• Schedule pickups, deliveries, and follow-up communication as needed
• Perform general office duties such as data entry, document organization, and email communication
• Manage service schedules, coordinate appointments, and maintain technicians’ calendars
• Prepare, review, and submit expense reports and supporting documentation in a timely manner
• Coordinate service calls, maintain service records, and perform work order documentation
• Communicate with customers, vendors, and internal staff regarding service schedules, updates, and follow-up needs
• Perform service department data entry, document preparation, filing, and other day-to-day administrative tasks

Pay: $22.00 - $25.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• 401(k) matching
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Inventory management: 1 year (Preferred)

Ability to Commute:

• Westerly, RI 02891 (Required)

Work Location: In person