Inventory Control Assistant

Job Overview

The primary function of this role is to process the incoming and outgoing orders from customer through warehouse management system and ensuring the accuracy of per record inventory and physical inventory.

1.      Internal Qualifications

a.      Education

Candidate must possess at least a Bachelor’s / College Degree

b.     Preferred Qualifications

·        Has a knowledge in inventory control and management.

·        Capable of using Warehouse Manage Management System (e.g. SAP / Oracle).

·        Communicates clearly and effectively

·        Good in Excel and other Microsoft Office applications.

1.      Responsibilities:

a. Inbound Transactions

·        Examines and checks completeness of the receiving documents such as Packing List, COMI, BAI, Deposit Form, email notice.

·        Encodes the receiving transaction document on the WMS for the ASN.

·        Random checking of actual item received to ensure the correctness of the details provided by the checker before the stocks put into the storage.

·        Prints and transmits pallet labels, including blank tally form (TI/ TO) to warehouse supervisor. .

·        Checks and compares the accomplished tally form against client’s receiving documents and verifies with warehouse supervisor for any discrepancies found.

·        Ensures the completeness of tally forms requirement before posting. After posting, prints GRN.

·        Files the documents accordingly.

·        Responsible for updating location update form (LUF) for the received deposit item of the handled client..

b. Outbound Transactions

·        Verifies the received request for withdrawal from clients.

·        Responsible for uploading and downloading the orders.

·        Responsible for confirming system inventory versus client’s stocks orders.

·        Encodes the orders to WMS and prints pick list for preparation of stocks by warehouse.

·        Ensures the correctness of pick list document for warehouse physical preparation.

·        Transmits the issuance and picking documents, including blank tally form (TO) to warehouse supervisor.

·        Checks and compares the accomplished tally form vs. client’s issuance documents.

·        Ensures the correctness of tally form and posts in WMS. Prints Dispatch Note (DN)

·        Files the documents accordingly.

·        Responsible for confirming that request is already processed reference of GSO.

·        Ensures that documents are submitted on time to warehouse for early preparation.

c. Inventory Management/Billing

·        Ensures that all transactions are posted.

·        Provides accurate and updated inventory STOCK ON HAND as well as the Stock Movement Report to clients.

·        Submit Monthly Ageing Report to IC Supervisor for checking before submission to NMS thru QA and email to he involve client to ask disposition.

·        Ensures that all additional value added rendered to client by the warehouse operations are correctly billed.

·        Initiates reconciliation for every billing complaint from their handled client.

·        Initiates count request for every variance on the inventory of the item for every clients.

d. Others

·        Support if needed in releasing of transaction documents in window.

·        Support in the absence of other DE by covering up the needed task.

·        Religiously reply to all deposit (ASN) and withdrawal (GSO) request and other email concerns of the client.

·        Escalate any concern related to work to Immediate Head for immediate solution.