Inventory Control Assistant

GENERAL PURPOSE:

Reporting under the Accounts Payable Team, the Accounting Assistant for Inventory Control ensures the accuracy of Inventory balances in the System against actual inventory.

DUTIES AND RESPONSIBILITIES:

Primary Duties and Responsibilities

• Reviews and validates inventory documents (inbound & outbound) processed in Oracle system.
• Checks and validates discrepancy reports and bad order disposal form (BODAF).
• Monitors and analyses Item costs and inventory balances.
• Reconciles monthly inventory transactions against Third Party Logistics Provider’s transactions.
• Validates and reconciles Annual Physical Inventory count result.
• Creates new item codes in Oracle system.
• Handles PO processing for free plastic & cartons from trade supplier.
• Ensures all inventory documents are processed and transmitted to head office.
• Ensures the completeness of each series per inventory document.
• Handles the filing and safekeeping of inventory documents.
• Coordinates with other departments on inventory concerns like creation of new item code.
• Coordinates with third party logistics provider to ensure that all inventory processes were done correctly.
• Assists Supply Chain department during annual physical inventory count.
• Coordinates with accounting assistant – landed cost on concerns with regard to inventory.
• Send reports on ** Item cost analysis, o Daily Inventory balance report, Inventory reconciliation with third party logistics provider (monthly & annual)**
• Supports and collaborates with supply chain department to improve current inventory processes.
• Identifies weak processes and think of ways to improve them.
• Assists AP assistants when needed to meet set deadlines.
• Performs other AP assistants’ tasks when they are on leave and as part of continuous learning and improvement

QUALIFICATIONS:

• Graduate of BS Accountancy or other related business course,
• With at least 1-2 years experience in Inventory process / Accounts Payable
• Proficient in MS Office especially in MS Excel. With knowledge in computerized accounting, preferably Oracle system.
• Detail oriented, proactive and resilient
• Highly trainable.