Inventory Coordinator

REPRESENTATIVE DUTIES:

Maintain Apartment Inventory for SilverDoor’s domestic portfolio

· Prepare monthly apartment renewal reports

· Negotiate lease terms and rental rates with apartment communities

· Process apartment renewals and notices to vacate

· Perform onboarding of new apartment communities

· Support the Inventory Manager in acquiring new inventory

· Audit new inventory acquisitions for consistency and accuracy in our order entry system

· Secure apartments with properties

· Sign property & Supplier contracts

· Build inventory and add details into SilverDoor Operating System.

· Perform required Operating System Audits

· Schedules vendor services (furniture, housewares, cable/phone/internet, gas and electric utilities) ensuring all apartments meet move in standards set by SilverDoor prior to guest’s arrival. Maintain Apartment Community Database

· Perform quarterly apartment community geographic surveys and updates apartment community database accordingly

· Responsible for placing delivery reservations into Code-One and aligning with vendor activity.

· Communicating with properties ensuring authorization is granted for all vendors and employees to access apartments when needed.

· Responsible for keeping the New Unit and New Connect Spreadsheet up to date while ensuring that new units are ordered within the same business day of being added to the spreadsheet.

· Responsible for updating accurate utility information in Oscar units and sending WIFI placards to warehouse for delivery

· Responsible for maintaining close relationships with utility, furniture, and houseware vendors to ensure streamline ordering, install process and response time.

· Responsible for providing new connect timeframe updates for various sub-markets to inventory and sales team for up-to-date information regarding installation dates.

· Acts as liaison between Guest Service team, Residential Services crew and cable/phone/internet vendor to resolve in-unit issues. Responsible for monitoring the utility cell phone.

· Ensures that package pricing is accurate per agreed upon standard rates and that any added services are removed upon reservation departure to avoid inflated cost of sales.

· Schedules Field Service Representatives accordingly for weekend or after-hour installs.

· Coordinates hot spot deployment should services be delayed. Tasks delivery and pick up ensuring that all outgoing devices are returned and accounted for.

· Completes high-quality work according to job specifications while simultaneously producing the required amount of work within established timetables.

· Works on multiple assignments at any one given time.

JOB REQUIREMENTS:

· Proficient in Excel including functions and lookups

· SQL/VBA knowledge is a plus

· Excellent communication skills

· Able to build rapport while being a firm negotiator

· Minimum of 1 year experience in the same field. Hospitality background is a plus.

Pay: $23.00 - $27.00 per hour

Expected hours: No less than 40.0 per week

Work Location: In person