Inventory Data Specialist

The Inventory Data Specialist is responsible for maintaining accurate inventory and purchasing data within Restaurant365 (R365) and reporting systems. The role involves processing invoices, reviewing price variance reports, performing database maintenance, and supporting various data-related projects. The position requires strong attention to detail, proficiency in Microsoft Excel, and the ability to interpret food, beverage, and supply invoices to ensure accurate reporting for clients.

Key Responsibilities

• Invoice Item Mapping (Approximately 1–2 hours daily)

  • Interpreting itemized food, beverage, and supplies invoices and identifying the correct items and quantities to be entered into Restaurant365.
  • Looking up item details on vendor websites as needed
  • Create new R365 items as needed
  • Adhere to client specific needs for detailed item setup to be consistent with the unique methods through which each separate client’s database has been structured

• Price Variance Report Processing (Approximately 2–4 hours daily)

  • Run unique daily reports using the report settings as specified on the daily tasks
  • Review entire report for invoice entry errors, drastic item price changes, mis-mapped items, and other inconsistencies.
  • Correct invoices and items as needed
  • Use proper tagging and notation methods so the report may be clearly understood by the client when they receive it
  • Post reports daily for review by supervisor and report any questions or issues to the operations team

• Remaining Time – Various projects as specified by operations managers

• Database cleanup

• Other Dine Report processing

• Spreadsheet setup and data entry

• Inventory Template Reviews and Updates for clients

• Additional projects as specified

The Inventory Data Specialist must be very proficient in the use of Excel for manipulating and associating multiple, large sets of data.  They must have the ability to learn and anticipate the software functionality of both Restaurant365 and Dine Technology’s Reporting Tools.  An ideal candidate has previous experience using Restaurant365 or a similar platform.

Additionally, experience with wholesale food and beverage purchasing and invoicing is preferred.  It is important for the candidate to be able to interpret and understand the database items that we maintain, such as produce, liquor, grocery, supply and other regularly purchased goods and materials.  Experience working with these products directly in a restaurant environment is also a plus.

The work can be repetitive, it is highly important that the individual is able to remain focused on always thoroughly reading each report in detail, so that no issues are missed.  Our clients depend on the data being 100% accurate every day.

 WHAT WE OFFER?

• Competitive remuneration
• 14th Month Pay
• HMO with 1 free dependent on Day 1
• Life Insurance
• World-Class Trainings and Seminars—we invest in your growth!
• Incredible Company Culture with a family-oriented vibe
• Free Rice everyday
• Free Meal twice a week! (Tuesday and Wednesday)