Inventory Executive

About the role

This role involves managing inventory and stock control across multiple locations, including a Central Kitchen and outlets. You will receive, store, and monitor all inventory categories including ingredients, finished products, packaging, and supplies, ensuring items are neatly organised, properly labelled, and systematically arranged for easy retrieval and auditing.

Key responsibilities

Inventory & Stock Control

• Receive, store, and monitor all inventory categories including ingredients, finished products, packaging, and supplies across all locations
• Ensure all inventory items are neatly organised, properly labelled, and systematically arranged for easy retrieval and auditing
• Maintain accurate inventory records and conduct scheduled physical stock audits (twice a month for the Central Kitchen, and once a month for all outlets)
• Investigate and resolve any stock discrepancies or variances
• Enforce strict FIFO (First-In, First-Out) protocols and shelf-life control to minimise wastage
• Ensure proper storage conditions (temperature, hygiene, safety) and optimise space utilisation

Logistics & Outlet Coordination

• Manage, document, and accurately track stock movements between the Central Kitchen and outlets
• Coordinate inter-outlet stock allocation to prevent shortages or overstocking
• Review monthly outlet stock checks to plan effective replenishment schedules
• Work closely with drivers to ensure timely and accurate deliveries.

Asset Management & Process Improvement

• Maintain accurate records of company assets, including equipment loans and transfers between locations.
• Notify the relevant departments regarding equipment maintenance schedules based on asset logs.
• Review current inventory workflows and proactively propose efficiency improvements.
• Collaborate with the relevant departments on inventory planning, forecasting, and optimisation.

Compliance & Reporting

• Coordinate with all relevant departments on operational requirements.
• Ensure strict compliance with food safety and hygiene standards at all times.
• Prepare and submit monthly inventory reports to management.
• Support outlet expansion initiatives as the company grows.

About you

• 2-3 years of experience in warehouse or inventory operations, preferably within the F&B or hospitality industry
• Knowledge of food storage standards and hygiene requirements
• Proficiency in Google Workspace, MS Excel, and experience using inventory management systems or ERP software
• Strong analytical skills with the ability to interpret inventory data, identify trends, and make informed decisions on stock levels
• Excellent organisational skills with the ability to manage multiple priorities and maintain a high degree of accuracy in record-keeping, data entry, and physical auditing
• Strong verbal and written communication skills to collaborate effectively with internal teams, outlet managers, and external vendors
• Ability to perform physical stock checks and work comfortably in varied storage environments (including cold rooms)