Inventory Executive

Job Description – Inventory Management Executive

Position: Inventory Management Executive
Department: Operations / Supply Chain
Industry Preference: FMCG / Food & Beverage / Vending Operations
Experience: 2–4 Years
Location: 82 Mohali
Employment Type: Full-Time

About the Role

We are looking for a responsible and organized Inventory Management Executive to manage day-to-day inventory operations across 7–8 warehouses. The candidate will be responsible for maintaining accurate stock records, coordinating with vendors and field teams, monitoring stock movement, and ensuring timely availability of products across all locations.

The ideal candidate should have prior experience in FMCG, food & beverage, retail, warehouse, or distribution operations, along with strong knowledge of MS Excel/Google Sheets and inventory management systems.

Key Responsibilities

• Manage and monitor daily inventory and stock levels across 7–8 warehouses.
• Maintain accurate records of inward, outward, transfers, consumption, damaged, and closing stock.
• Track stock movement between warehouses and operational locations.
• Ensure regular physical stock verification and reconciliation.
• Monitor minimum and maximum stock levels and identify shortages, excess stock, and slow-moving items.
• Coordinate with vendors and suppliers for orders, deliveries, stock availability, and discrepancies.
• Handle regular vendor calling, follow-ups, and coordination.
• Coordinate with the field/operations team regarding stock requirements and dispatches.
• Plan and coordinate timely stock replenishment for different locations.
• Maintain proper documentation and inventory records.
• Prepare daily, weekly, and monthly inventory reports.
• Identify stock discrepancies and coordinate with the concerned teams for resolution.
• Monitor product expiry, damaged stock, wastage, and inventory losses.
• Maintain proper warehouse-wise stock records and ensure data accuracy.
• Coordinate with management regarding stock requirements, purchase planning, and inventory status.
• Support smooth coordination between warehouse, vendors, purchase, and operations teams.
• Maintain and update inventory data on Google Sheets / MS Excel on a regular basis.

Team Management & Coordination

• Coordinate with warehouse and field staff for daily inventory activities.
• Allocate and follow up on inventory-related tasks with the team.
• Ensure proper communication between warehouses, vendors, and operations.
• Monitor timely completion of stock-related activities.
• Escalate major stock ies, shortages, or discrepancies to management.

Required Skills

• Strong knowledge of Inventory Management & Stock Control.
• Good working experience with MS Excel and Google Sheets.
• Knowledge of formulas, filters, sorting, Pivot Tables, VLOOKUP/XLOOKUP, and basic reporting will be preferred.
• Good vendor handling and negotiation/follow-up skills.
• Strong communication and coordination skills.
• Good understanding of FMCG inventory and warehouse operations.
• Ability to manage multiple warehouses and multiple stock categories simultaneously.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Ability to work with large amounts of data and maintain systematic records.
• Knowledge of AI-based productivity tools and modern inventory technologies will be an added advantage.
• Ability to learn and use new inventory management software/technologies.

Preferred Experience

Candidates with experience in the following industries will be preferred:

• FMCG
• Food & Beverage
• Retail
• Vending Operations
• Distribution
• Warehouse & Supply Chain
• E-commerce / Quick Commerce

Qualifications

Bachelor's degree in B.Com, BBA, Supply Chain Management, Operations, or a related field is preferred.

What We Are Looking For

We are looking for someone who is hands-on, responsible, detail-oriented, and comfortable managing inventory across multiple locations. The candidate should be capable of independently handling daily stock operations, vendor coordination, reporting, and team coordination.

Key Requirement: Strong practical experience in inventory management, Excel/Google Sheets, vendor coordination, and FMCG/warehouse operations.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time

Work Location: In person