INVENTORY EXECUTIVE

JOB DESCRIPTION (JD)

Position: Inventory Executive

Department: Warehouse / Inventory

Reports To: Warehouse Manager / Head of Department (HOD)

1. Job Purpose

To manage and monitor inventory activities to ensure accurate stock records, sufficient stock availability, proper storage, and efficient inventory control in accordance with company procedures.

2. Key Responsibilities

A. Inventory Management

Monitor and maintain accurate inventory records in the company’s inventory system.

Track stock levels, stock movements, receipts, and issues.

Ensure all inventory transactions are recorded accurately and promptly.

Monitor minimum and maximum stock levels and report low-stock items to the HOD.

Identify slow-moving, obsolete, damaged, and excess stock.

B. Stock Receiving and Issuing

Verify incoming goods against Purchase Orders (PO), Delivery Orders (DO), and supplier invoices where applicable.

Ensure received materials meet the required quantity and specifications.

Coordinate with Purchasing, Warehouse, Production, and Accounts departments regarding stock discrepancies.

Ensure materials issued to Production or other departments are properly documented and recorded.

C. Stock Counting and Reconciliation

Conduct regular physical stock counts and periodic stocktaking.

Reconcile physical stock balances against system records.

Investigate and report stock discrepancies, shortages, and excess quantities.

Prepare stock adjustment requests for approval by the HOD.

Assist with month-end and year-end inventory closing.

D. Inventory Reporting

Prepare daily, weekly, or monthly inventory reports as required.

Monitor inventory accuracy, stock turnover, and stock availability.

Maintain proper records of stock receipts, issues, transfers, and adjustments.

E. Warehouse Coordination and Control

Ensure materials are properly labelled, arranged, and stored in designated locations.

Maintain proper housekeeping and safe storage practices.

Ensure materials are issued according to approved requests and company procedures.

Coordinate with Production and Purchasing to prevent stock shortages and production delays.

F. Documentation and Compliance

Maintain accurate inventory documents, including Goods Received Notes (GRN), stock cards, material requisitions, and stock adjustment records.

Ensure inventory transactions comply with company policies and procedures.

3. Job Requirements

Diploma or Degree in Inventory Management, Supply Chain Management, Logistics, Business Administration, or a related field.

Minimum 2–3 years of relevant experience in inventory control, warehouse operations, or stock management.

Experience using inventory management systems or ERP systems; SQL system experience is an advantage.

Proficient in Microsoft Excel and inventory reporting.

Good anlytical, organisational, and problem-solving skills.

Detail-oriented, responsible, and able to work independently.

Good communication and coordination skills.

Pay: RM2,500.00 - RM3,300.00 per month

Work Location: In person