Inventory Internal Audit Executive

Job Responsibilities

• Conduct regular inventory audits, physical stock counts and cycle counts at warehouses, retail outlets and other company locations.
• Perform inventory reconciliation between physical stock, system records, stock reports and transaction data.
• Investigate and reconcile stock variances, shortages, excesses and discrepancies, including identifying the root cause of differences.
• Review inventory movements including goods receiving, stock transfers, returns, sales, adjustments, write-offs and inter-branch transfers.
• Prepare stock reconciliation reports and ensure discrepancies are properly investigated and resolved.
• Conduct surprise stock checks and spot audits to strengthen inventory control and prevent stock losses.
• Identify weaknesses in inventory processes, operational risks, control gaps and potential irregularities.
• Review slow-moving, obsolete, damaged and ageing inventory and highlight potential loss or write-off risks.
• Analyse inventory data and identify unusual transactions, recurring discrepancies and potential loss areas.
• Prepare detailed inventory audit reports, including findings, reconciliation results, root causes, supporting evidence and recommendations.
• Follow up with Warehouse, Retail, Purchasing, Logistics and Finance teams to ensure audit findings and reconciliation issues are properly resolved.
• Monitor compliance with company inventory SOPs, stock control procedures and internal policies.
• Assist management in developing and improving inventory control procedures, reconciliation processes, SOPs and internal control systems.
• Maintain complete and accurate audit documentation, reconciliation schedules, working papers and supporting evidence.
• Participate in investigations involving inventory discrepancies, suspected stock loss, misuse of inventory or procedural violations.
• Work closely with management to improve stock accuracy, inventory accountability, reconciliation accuracy and loss prevention.
• Perform other audit, reconciliation and inventory-related duties assigned by management.

Requirements

• Diploma or Degree in Accounting, Finance, Internal Audit, Supply Chain, Inventory Management or a related discipline.
• Minimum 3–5 years of relevant experience in inventory audit, internal audit, stock control, warehouse operations or retail inventory management.
• Strong hands-on experience in inventory reconciliation and stock reconciliation.
• Able to reconcile physical stock vs. system stock vs. inventory transactions and identify the reasons for variances.
• Good understanding of inventory control, stock reconciliation and audit procedures.
• Experience conducting physical stock counts and investigating inventory variances.
• Strong analytical, numerical and problem-solving skills with excellent attention to detail.
• Good knowledge of Microsoft Excel, including the ability to use Excel for reconciliation, data analysis and reporting.
• Experience with ERP, POS or inventory management systems is an advantage.
• Able to analyse large volumes of inventory data and identify discrepancies, unusual transactions and control weaknesses.
• Independent, systematic, disciplined and firm in identifying and addressing irregularities.
• Good communication, documentation and report-writing skills.
• Able to work independently and meet audit deadlines.
• Willing to travel to company warehouses and retail outlets when required.
• Candidates with experience in retail, distribution, FMCG or multi-location inventory auditing and reconciliation will have an added advantage.

What We Offer

• Competitive salary based on experience and qualifications.
• Opportunity to work closely with management and gain broad exposure to inventory, audit, warehouse and retail operations.
• Career development opportunities within a growing organization.
• Dynamic working environment with opportunities to improve inventory accuracy, strengthen internal controls and reduce stock losses.
• Opportunity to contribute directly to the company's inventory reconciliation, control and loss prevention initiatives.