Inventory Operations

About the role

We are looking for a detail-oriented Inventory Admin to support the day-to-day management of our product inventory and product database. This role will be responsible for keeping product and stock information accurate and organized, supporting new product setup, managing stock movements, and ensuring products are correctly onboarded onto our website. This position is ideal for someone who is comfortable managing large volumes of information, highly organized, and attentive to even the smallest details.

Key responsibilities

• Conduct regular stock checks and ensure physical inventory matches internal inventory records.
• Track stock movements and transfers between locations, stores, showcases, and other relevant channels.
• Maintain clear records of each product's current location, availability, and stock status.
• Prepare and organize inventory for showcases, events, and other business requirements.
• Check and reconcile inventory before and after showcases or events to ensure all stock is accounted for.
• Prepare and print product labels, ensuring the correct label is matched to each product.
• Maintain and update the product and inventory database, ensuring all required information is complete and accurate.
• Create new Design IDs and SKU IDs for new products based on the company's existing structure, naming conventions, and historical records.
• Onboard new SKUs and upload new products to the company website.
• Set up website product information including product names, descriptions, specifications, images, collections, variants, and other relevant details.

About you

• Strong attention to detail and accuracy.
• Highly organized and comfortable working with large amounts of information.
• Comfortable using spreadsheets, especially Google Sheets or Microsoft Excel.
• Able to follow established systems, naming conventions, and processes consistently.
• Comfortable learning website backends, e-commerce platforms, and inventory systems.
• Comfortable handling physical products and supporting day-to-day inventory operations.
• Good communication and coordination skills.
• Responsible, systematic, and comfortable double-checking work.
• Previous experience in inventory, product administration, e-commerce, retail operations, or data entry.
• Experience with Shopify or other e-commerce platforms.