Inventory Planning Analyst

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JOB SUMMARY

Chong Hua Hospital is looking to hire an experienced and highly motivated Inventory Planning Analyst under Supply Chain Management – Inventory Management, which is responsible to ensure that medical, surgical, pharmaceutical and engineering supplies classified as inventory in the hospital in both sites are properly accounted for.

S/he is responsible for facilitating the physical counting and verifying the accuracy of inventory for all inventoriable supplies within the hospital. S/he also assists in identifying discrepancies and reviewing the corrective and preventive actions to maintain accurate inventory data. Also, s/he drafts reports detailing inventory accuracy, discrepancies and identified variance trends and proposes actionable recommendations to the units to optimize inventory accuracy. Also, s/he is responsible for developing and conducting cycle count audit across all affected units. Assists in drafting summary of report for the cycle count compliance to ensure proper implementation of the units.

JOB DUTIES & RESPONSIBILITIES

 These tasks may change depending on the division/department's service or business direction.

• Creates and maintains the Calendar of activities (e.g. training, monitoring, audits, etc.)

• Implements the formulated plans to achieve the expected results within the identified timelines (e.g. on time execution of cycle count and physical inventory activities)

• Facilitates smooth execution for the transactions and disposal of approved write-off items.

• Ensures effective communication by addressing inventory management issues with relevant units as directed, reporting all activities and outcomes to superiors, and promptly informing them of any deviations from standards on the same day they occur.

• Ensures compliance with safety protocols and practices, including good warehousing and OSHA standards, while promoting staff adherence to the same.

• Analyzes processes, policies and procedures based on research gathered data.  Sample include/s but not limited to:

  1. Monitoring and reviewing expired and near-expiry items, preparing trend analyses and other required reports.
  2. Analyzing physical inventory and cycle count variances, including helping the units in identifying causes.
  3. Providing other relevant data as requested by immediate supervisors or management.

• Contributes to the development of, or recommends updates and changes to, policies and procedures aimed at continually improving service quality within the unit or area.

• Conducts analyses and provides recommendations for changes, updates, and innovations in processes, policies, procedures, or standards within the department to enhance service quality.

• Responsible for the review and streamlining of processes and policies to continuously improve the quality of service in the department.

QUALIFICATIONS

• A graduate of bachelor’s degree in Industrial Engineering, or Business Management, or any Supply Chain related course.
• With at least three (3) years of relevant work experience in inventory planning or storeroom administration work or inventory management.
• Healthcare industry experience is a plus.
• Strong analytical skills, attention to details and numbers, etc.
• Strong background in problem solving techniques, root-cause analysis, and investigation, is desired.
• Good presentation skills.
• Demonstrated understanding of basic corporate office software, including Microsoft Office 365 applications.