Investment Operations Officer

About the role

We are looking for an Investment Operations Officer to join our Investment Management Unit (IMU) and lead the day-to-day back-office operations supporting the investment portfolios. This role is responsible for the accurate accounting, recording, monitoring, reporting, and safeguarding of investments, ensuring that transactions and investment records comply with applicable reporting standards and internal requirements. The Investment Operations Officer will work closely with the Investment Management Director, Portfolio team, school Controllers, external fund managers, and other stakeholders to provide timely and reliable investment information for management and committee decision-making.

Key responsibilities

• Review and finalize the Summary of Daily Transactions (SDT) and ensure completeness and accuracy of daily investment records.
• Record daily investment transactions in the Investment Management System (IMS), including rollovers, new investments, withdrawals, money market placements, mutual funds, stocks, and dividends.
• Analyze daily transactions, prepare necessary adjustments, and verify accounting entries recorded in the IMS.
• Prepare daily investment reports, including exposure reports, maturity schedules, liquidity requirements, and investment schedules.
• Monitor and maintain accurate subsidiary ledgers and investment records.
• Prepare, verify, consolidate, and analyze investment financial statements and reports for management and various committees, including the Investment Committee.
• Review and validate reports submitted by external fund managers, including investment valuations and Return on Investment (ROI) computations.
• Update the IMS with monthly market values based on validated financial statements and reports from external fund managers.
• Maintain the Investment Management System and ensure accurate and timely updating of investment information.
• Provide guidance and support to Investment Operations Associates and oversee the timely completion of delegated operational and administrative tasks.

About you

• Bachelor's degree in Accounting, Finance, Economics, Business, or a related field.
• At least 5 years of relevant experience in investment operations, investment accounting, financial reporting, treasury, banking, asset management, or a related field.
• Experience working with investment portfolios, financial statements, and investment-related reporting is highly desirable.
• Experience coordinating with external fund managers, banks, or financial institutions is an advantage.
• Supervisory or team leadership experience is preferred.
• Investment & Financial Acumen – understands financial statements, investment products, financial markets, and investment management processes.
• Analytical & Numerical Skills – able to review financial data, validate transactions, identify discrepancies, and prepare accurate reports.
• Attention to Detail – maintains a high level of accuracy when handling financial transactions, investment records, and supporting documentation.
• Data Management – able to manage, safeguard, validate, and maintain financial and investment data.