Invoice Coordinator

Job Summary

We are looking for an organized and detail-oriented Invoice Coordinator. The role will be responsible for preparing, coordinating, verifying, and tracking invoices related to our marine services and ensuring timely submission to customers.

Key Responsibilities

• You will be assigned specific PICs (Persons in Charge) and will be responsible for coordinating the invoices related to their assigned PICs.
• Collect and verify all required supporting documents from the concerned PICs before invoice preparation.
• Prepare and process invoices in SAP as per company procedures.
• Ensure invoices are properly submitted and uploaded in SAP and/or respective customer portals, as applicable.
• Coordinate with PICs and internal departments to obtain missing documents or clarify invoice-related information.
• Track the status of submitted and uploaded invoices and ensure timely completion.
• Maintain an updated invoice tracker for all assigned PICs.
• Follow up on rejected, pending, or returned invoices and coordinate with the concerned PIC to resolve discrepancies.
• Ensure that service reports, purchase orders, quotations, timesheets, delivery documents, and other supporting documents are properly attached wherever required.
• Coordinate with the Accounts/Finance team regarding invoice submission, outstanding invoices, and payment status.
• Maintain proper records of all submitted and uploaded invoices for future reference.
• Support the team in month-end invoicing and ensure that all completed jobs are invoiced within the required deadlines.

Required Skills & Qualifications

• Bachelor's degree in Commerce, Finance, Accounting, Business Administration, or a related field.
• 0–3 years of experience in invoicing, billing, accounts coordination, or a similar role.
• Good knowledge of MS Excel and basic accounting principles.
• Experience with ERP/accounting software is an advantage.
• Good attention to detail and accuracy in handling financial documents.
• Good communication and coordination skills.
• Ability to handle multiple invoices and tasks within deadlines.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person