invoice executive

1. Invoice Preparation & Processing

• • Accurately prepare customer invoices based on sales orders, contracts, or delivery notes.
  • Ensure invoices are in line with company pricing, tax, and discount policies.
  • Maintain timelines for invoicing to ensure timely revenue recognition.

2. Data Entry & Record Maintenance

• • Enter invoice data into ERP or accounting software (SAP, WMS).
  • Maintain organized and accurate invoice records for auditing and reconciliation.

3. Verification & Reconciliation

• • Verify billing details such as GST, PAN, customer details, and delivery records.
  • Coordinate with internal teams (sales, dispatch, customer service) to validate invoice data.
  • Reconcile discrepancies in billing or payments with clients and internal stakeholders.

4. Reporting

• • Generate weekly/monthly invoicing reports for management.
  • Provide data to support financial reporting, audits, and GST filings.

5. Compliance & Documentation

• • Ensure invoices comply with statutory requirements (GST, TDS, etc.).
  • Keep updated with changes in tax and invoicing regulations.

6. Process Improvement

• • Suggest and implement improvements in the invoicing workflow for better accuracy and efficiency.
  • Minimize manual errors and work towards automation (if applicable).

Required Skills

Excel skills SAP Functional

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