Position Overview

BLOC Resources is seeking an experienced and highly detail-oriented Invoice Reconciler 2 to support Southern Company operations in Birmingham, Alabama.

The Invoice Reconciler 2 is responsible for reviewing and reconciling invoices, purchase orders, receipts, and related financial records to ensure accuracy, completeness, and compliance with established organizational policies and procedures.

This position will take a lead role in the invoice reconciliation process, including independently verifying pricing, quantities, terms, and supporting documentation; identifying and resolving discrepancies; processing approved invoices for payment; maintaining accurate financial records; monitoring outstanding invoices; and communicating with vendors and internal stakeholders.

The ideal candidate will have 5–10 years of invoice reconciliation, accounts payable, accounting, financial operations, or closely related experience and a demonstrated ability to manage high-volume financial transactions with exceptional accuracy and efficiency.

Key Responsibilities

Invoice Reconciliation

• Take a lead role in reviewing and reconciling incoming invoices against purchase orders, receipts, and supporting documentation.

• Verify invoice information for accuracy and completeness before processing.

• Independently review:

  • Pricing
  • Quantities
  • Purchase-order information
  • Payment terms
  • Receipts
  • Supporting documentation

• Identify mismatches between invoices, purchase orders, receipts, and established terms.

• Investigate discrepancies and determine appropriate next steps for resolution.

• Maintain a high level of accuracy throughout the reconciliation process.

Invoice Processing & Payment Support

• Process approved invoices for payment in accordance with established procedures and timelines.
• Verify that required approvals and supporting documentation are present before invoices move forward for payment.
• Monitor invoice status throughout the payment process.
• Follow established accounting and invoice-processing procedures.
• Assist with resolving issues that could delay invoice approval or payment.
• Help ensure invoices are processed accurately and within required deadlines.

Purchase Order & Receipt Reconciliation

• Match invoices to applicable purchase orders and receipts.
• Review purchase-order information to confirm pricing, quantities, terms, and other relevant details.
• Identify discrepancies between purchase orders, receipts, and vendor invoices.
• Coordinate with appropriate stakeholders to obtain missing or corrected information.
• Maintain accurate supporting documentation for reconciliation activities.

Discrepancy Resolution

• Proactively identify invoice discrepancies and potential processing issues.
• Research discrepancies to determine the source of errors or inconsistencies.
• Work directly with vendors and internal teams to resolve complex invoice issues.
• Follow up on missing documentation, incorrect pricing, quantity differences, and other discrepancies.
• Document resolutions and maintain appropriate supporting records.
• Escalate unresolved or significant issues when appropriate.

Vendor & Stakeholder Communication

• Communicate professionally with vendors regarding invoice discrepancies, missing information, payment questions, and documentation requirements.
• Collaborate with internal departments to resolve invoice and purchase-order issues.
• Build productive working relationships with finance, accounting, procurement, operations, vendors, and other stakeholders.
• Clearly communicate the information needed to resolve outstanding reconciliation issues.
• Provide timely updates regarding invoice status and unresolved discrepancies.

Outstanding Invoice Management

• Proactively monitor and track outstanding invoices.
• Identify invoices requiring additional action or follow-up.
• Implement organized follow-up procedures to facilitate timely resolution and payment.
• Maintain visibility into aging or unresolved invoice items.
• Coordinate with vendors and internal stakeholders to prevent unnecessary payment delays.
• Escalate significant outstanding issues according to established procedures.

Financial Records & Documentation

• Maintain accurate and organized records of:

  • Invoices
  • Purchase orders
  • Receipts
  • Reconciliation activities
  • Discrepancy resolutions
  • Payment documentation
  • Vendor communications

• Ensure financial records remain complete and up to date.

• Maintain documentation in accordance with established organizational procedures.

• Support audit, reporting, and record-retrieval requirements as needed.

Reporting & Analysis

• Prepare and generate regular reports regarding invoice reconciliation activities.
• Track invoice volumes, outstanding items, discrepancies, and resolution status.
• Analyze reconciliation information to identify trends and recurring issues.
• Provide meaningful information and recommendations to appropriate stakeholders.
• Assist management with understanding invoice-processing performance and outstanding financial items.

Process Improvement

• Identify opportunities to improve the efficiency and accuracy of invoice-reconciliation processes.
• Evaluate recurring discrepancies and help identify potential root causes.
• Recommend improvements to workflows, documentation, controls, and reconciliation practices.
• Support implementation of approved process improvements.
• Promote consistent and efficient invoice-processing practices.

Required Qualifications

• High school diploma or equivalent.
• 5–10 years of extensive experience in invoice reconciliation, accounts payable, accounting operations, financial administration, or a closely related role.
• Demonstrated experience reconciling invoices with purchase orders, receipts, or other financial documentation.
• Strong understanding of invoice-processing procedures.
• Working knowledge of accounting principles.
• Experience identifying, researching, and resolving invoice discrepancies.
• Demonstrated ability to maintain accurate financial records.
• Exceptional attention to detail and accuracy.
• Strong data-entry and reconciliation skills.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Ability to collaborate effectively with internal teams and external vendors.
• Proficiency with Microsoft Office applications.
• Experience working with invoice-processing, financial, accounting, or related business systems.

Preferred Qualifications

• Additional education or coursework in Accounting, Finance, Business Administration, or a related discipline.
• Experience working within a utility, energy, corporate finance, procurement, or other large organizational environment.
• Experience with high-volume invoice processing.
• Experience supporting accounts payable operations.
• Experience with purchase-order reconciliation.
• Experience working directly with vendors to resolve billing discrepancies.
• Experience preparing financial or reconciliation reports.
• Experience identifying and implementing process improvements.
• Familiarity with enterprise financial or invoice-processing systems.

Technical Skills

Candidates should demonstrate experience with several of the following:

• Invoice Reconciliation
• Invoice Processing
• Accounts Payable
• Purchase Orders
• Receipt Matching
• Financial Recordkeeping
• Invoice Discrepancy Resolution
• Vendor Reconciliation
• Data Entry
• Financial Reporting
• Accounting Principles
• Payment Processing
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Invoice Processing Software
• Financial/Accounting Systems
• Electronic Records Management

Knowledge & Competencies

The successful candidate should demonstrate:

• Exceptional Attention to Detail
• Financial Accuracy
• Analytical Thinking
• Problem Solving
• Reconciliation Skills
• Organization & Prioritization
• Vendor Communication
• Stakeholder Management
• Financial Documentation
• Process Compliance
• Time Management
• Professional Communication
• Independent Decision-Making
• Collaboration
• Accountability
• Process Improvement Mindset

Ideal Candidate Profile

The ideal candidate is an experienced invoice reconciliation, accounts payable, accounting, or financial operations professional with approximately 5–10 years of relevant experience.

The strongest candidate will have direct experience comparing invoices against purchase orders and receipts, verifying pricing and quantities, investigating discrepancies, communicating with vendors, processing approved invoices, maintaining detailed financial records, and monitoring outstanding items through resolution.

This individual should be highly comfortable working with financial information and should demonstrate exceptional accuracy, organization, follow-through, and professional communication.

The successful candidate should also be capable of identifying opportunities to improve invoice-reconciliation processes while maintaining strict adherence to established procedures, controls, and timelines.

Invoice Reconciler 2

Company: BLOC Resources
Client: Southern Company
Location: 600 18th Street N, Birmingham, AL 35203
Pay Rate: $24.00–$26.40 per hour, based on experience
Position Type: Contract / Supplemental Workforce
Industry: Utilities / Accounting / Finance / Accounts Payable

Position Overview

BLOC Resources is seeking an experienced and highly detail-oriented Invoice Reconciler 2 to support Southern Company operations in Birmingham, Alabama.

The Invoice Reconciler 2 is responsible for reviewing and reconciling invoices, purchase orders, receipts, and related financial records to ensure accuracy, completeness, and compliance with established organizational policies and procedures.

This position will take a lead role in the invoice reconciliation process, including independently verifying pricing, quantities, terms, and supporting documentation; identifying and resolving discrepancies; processing approved invoices for payment; maintaining accurate financial records; monitoring outstanding invoices; and communicating with vendors and internal stakeholders.

The ideal candidate will have 5–10 years of invoice reconciliation, accounts payable, accounting, financial operations, or closely related experience and a demonstrated ability to manage high-volume financial transactions with exceptional accuracy and efficiency.

Key Responsibilities

Invoice Reconciliation

• Take a lead role in reviewing and reconciling incoming invoices against purchase orders, receipts, and supporting documentation.

• Verify invoice information for accuracy and completeness before processing.

• Independently review:

  • Pricing
  • Quantities
  • Purchase-order information
  • Payment terms
  • Receipts
  • Supporting documentation

• Identify mismatches between invoices, purchase orders, receipts, and established terms.

• Investigate discrepancies and determine appropriate next steps for resolution.

• Maintain a high level of accuracy throughout the reconciliation process.

Invoice Processing & Payment Support

• Process approved invoices for payment in accordance with established procedures and timelines.
• Verify that required approvals and supporting documentation are present before invoices move forward for payment.
• Monitor invoice status throughout the payment process.
• Follow established accounting and invoice-processing procedures.
• Assist with resolving issues that could delay invoice approval or payment.
• Help ensure invoices are processed accurately and within required deadlines.

Purchase Order & Receipt Reconciliation

• Match invoices to applicable purchase orders and receipts.
• Review purchase-order information to confirm pricing, quantities, terms, and other relevant details.
• Identify discrepancies between purchase orders, receipts, and vendor invoices.
• Coordinate with appropriate stakeholders to obtain missing or corrected information.
• Maintain accurate supporting documentation for reconciliation activities.

Discrepancy Resolution

• Proactively identify invoice discrepancies and potential processing issues.
• Research discrepancies to determine the source of errors or inconsistencies.
• Work directly with vendors and internal teams to resolve complex invoice issues.
• Follow up on missing documentation, incorrect pricing, quantity differences, and other discrepancies.
• Document resolutions and maintain appropriate supporting records.
• Escalate unresolved or significant issues when appropriate.

Vendor & Stakeholder Communication

• Communicate professionally with vendors regarding invoice discrepancies, missing information, payment questions, and documentation requirements.
• Collaborate with internal departments to resolve invoice and purchase-order issues.
• Build productive working relationships with finance, accounting, procurement, operations, vendors, and other stakeholders.
• Clearly communicate the information needed to resolve outstanding reconciliation issues.
• Provide timely updates regarding invoice status and unresolved discrepancies.

Outstanding Invoice Management

• Proactively monitor and track outstanding invoices.
• Identify invoices requiring additional action or follow-up.
• Implement organized follow-up procedures to facilitate timely resolution and payment.
• Maintain visibility into aging or unresolved invoice items.
• Coordinate with vendors and internal stakeholders to prevent unnecessary payment delays.
• Escalate significant outstanding issues according to established procedures.

Financial Records & Documentation

• Maintain accurate and organized records of:

  • Invoices
  • Purchase orders
  • Receipts
  • Reconciliation activities
  • Discrepancy resolutions
  • Payment documentation
  • Vendor communications

• Ensure financial records remain complete and up to date.

• Maintain documentation in accordance with established organizational procedures.

• Support audit, reporting, and record-retrieval requirements as needed.

Reporting & Analysis

• Prepare and generate regular reports regarding invoice reconciliation activities.
• Track invoice volumes, outstanding items, discrepancies, and resolution status.
• Analyze reconciliation information to identify trends and recurring issues.
• Provide meaningful information and recommendations to appropriate stakeholders.
• Assist management with understanding invoice-processing performance and outstanding financial items.

Process Improvement

• Identify opportunities to improve the efficiency and accuracy of invoice-reconciliation processes.
• Evaluate recurring discrepancies and help identify potential root causes.
• Recommend improvements to workflows, documentation, controls, and reconciliation practices.
• Support implementation of approved process improvements.
• Promote consistent and efficient invoice-processing practices.

Required Qualifications

• High school diploma or equivalent.
• 5–10 years of extensive experience in invoice reconciliation, accounts payable, accounting operations, financial administration, or a closely related role.
• Demonstrated experience reconciling invoices with purchase orders, receipts, or other financial documentation.
• Strong understanding of invoice-processing procedures.
• Working knowledge of accounting principles.
• Experience identifying, researching, and resolving invoice discrepancies.
• Demonstrated ability to maintain accurate financial records.
• Exceptional attention to detail and accuracy.
• Strong data-entry and reconciliation skills.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Ability to collaborate effectively with internal teams and external vendors.
• Proficiency with Microsoft Office applications.
• Experience working with invoice-processing, financial, accounting, or related business systems.

Preferred Qualifications

• Additional education or coursework in accounting, finance, business administration, or a related discipline.
• Experience working within a utility, energy, corporate finance, procurement, or other large organizational environment.
• Experience with high-volume invoice processing.
• Experience supporting accounts payable operations.
• Experience with purchase-order reconciliation.
• Experience working directly with vendors to resolve billing discrepancies.
• Experience preparing financial or reconciliation reports.
• Experience identifying and implementing process improvements.
• Familiarity with enterprise financial or invoice-processing systems.

Technical Skills

Candidates should demonstrate experience with several of the following:

• Invoice Reconciliation
• Invoice Processing
• Accounts Payable
• Purchase Orders
• Receipt Matching
• Financial Recordkeeping
• Invoice Discrepancy Resolution
• Vendor Reconciliation
• Data Entry
• Financial Reporting
• Accounting Principles
• Payment Processing
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Invoice Processing Software
• Financial/Accounting Systems
• Electronic Records Management

Knowledge & Competencies

The successful candidate should demonstrate:

• Exceptional Attention to Detail
• Financial Accuracy
• Analytical Thinking
• Problem Solving
• Reconciliation Skills
• Organization & Prioritization
• Vendor Communication
• Stakeholder Management
• Financial Documentation
• Process Compliance
• Time Management
• Professional Communication
• Independent Decision-Making
• Collaboration
• Accountability
• Process Improvement Mindset

Ideal Candidate Profile

The ideal candidate is an experienced invoice reconciliation, accounts payable, accounting, or financial operations professional with approximately 5–10 years of relevant experience.

The strongest candidate will have direct experience comparing invoices against purchase orders and receipts, verifying pricing and quantities, investigating discrepancies, communicating with vendors, processing approved invoices, maintaining detailed financial records, and monitoring outstanding items through resolution.

This individual should be highly comfortable working with financial information and should demonstrate exceptional accuracy, organization, follow-through, and professional communication.

The successful candidate should also be capable of identifying opportunities to improve invoice-reconciliation processes while maintaining strict adherence to established procedures, controls, and timelines.

Compensation

$24.00–$26.40 per hour, based on experience, education, accounting and invoice-reconciliation expertise, technical qualifications, and overall alignment with the position requirements.

Why Join BLOC Resources?

As a BLOC Resources professional supporting Southern Company, you will have the opportunity to contribute to the financial operations of a major utility organization while gaining experience within a complex corporate environment.

BLOC Resources provides recruiting, onboarding, workforce administration, and ongoing support throughout your assignment.

Equal Employment Opportunity

BLOC Resources is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law.

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