Invoice Specialist

DESCRIPTION

Summary/Objective:

The objective of the Invoice Specialist position is to ensure timely and accurate processing of invoices while maintaining compliance with company policies and procedures. The successful candidate will play a key role in supporting the Vendor Management Office team and maintaining positive relationships with vendors and internal stakeholders. They will also be responsible for processing new contracts and purchase orders, collaborating with Accounts Payable and Business Units to ensure billing accuracy, addressing customer complaints and questions, and assisting with customer account reconciliations. Additionally, they will prepare and present analytical reports, support monthly and quarterly audits and cleanups, and resolve any issues or mistakes.

Essential Responsibilities:

• Ensure timely and accurate processing of invoices.
• Match invoices with purchase orders and delivery receipts.
• Ensure Purchase Orders are properly coded and approved.
• Process new contracts and purchase orders.
• Collaborate with Accounts Payable and Business Units to ensure billing accuracy.
• Address customer complaints and questions.
• Assist with customer account reconciliations.
• Prepare and present analytical reports
• Support monthly and quarterly audits and clean ups.
• Resolve any issues or mistakes.
• Other duties as assigned.
• Key Knowledge, Skills & Abilities:
• Good knowledge of electronic billing procedures; Coupa experience is a plus.
• Strong communication skills, both written and verbal.
• Excellent time management and organizational skills.
• Strong attention to detail and ability to work with a high degree of accuracy.
• Teamwork skills.
• Abilit.y to work independently and meet tight deadlines.
• Proven ability to act as a point of contact and resolve disputes concerning supplier performance, leveraging strong influence skills.
• Proven ability to influence and convince others.
• Proficient in MS Office.

REQUIREMENTS

Qualifications:

• Bachelor’s degree or equivalent work experience.
• Proficient in English, both verbal and written.
• 2 years in a similar position or related work experience providing support in accounts payable or invoice processing.
• Experience troubleshooting procurement issues and interacting with stakeholders with minimal supervision.
• Relevant certification a plus.
• Experience supporting technology in the transportation or logistics industry a plus.