Invoice Verification Staff

Qualification:

• Experience: 1 - 3 years of working experience in Finance Administration, Accounts Payable, Logistics Administration, or Document Control.

• Education: Bachelor's Degree (S1 / D4).

• Major: Open to any major (Accounting, Finance, Management, Industrial Engineering, or other related backgrounds are welcome).

• Hard Skills:

  • Familiar with SAP, VIM (Vendor Invoice Management), and ERP systems.
  • Strong proficiency in Microsoft Excel (data processing, reporting, and lookup formulas).
  • High accuracy in numerical data entry, document validation, and tax invoice checking (Faktur Pajak).

• Soft Skills:

  • Highly meticulous, detail-oriented, integrity-driven, and able to work under tight deadlines.
  • Good communication and coordination skills.

• Placement: Willing to be placed at our manufacturing plant Rancaekek

Job Description:

1. Domestic Document Examination & Verification:

   • Perform daily hardcopy verification, SAP checks, and VIM (Vendor Invoice Management) processing for Domestic invoices, Tax Invoices (Faktur Pajak), Outbound/Inbound Shipments (OB/IB, DOOB, DOIB), BPPR, LPB OB/IB, BASP, Internal/External BA, CN, DN, Surkom, and PPU checking against vendor invoices.

2. Export Document Examination & Verification:

   • Handle daily document checks for Export invoices, Export Tax Invoices, Shipments, DO, SO, KSNI Invoices, Packing Lists, PEB, NPE, B/L, COO, Surkom, and process PPU verifications against vendor invoices.

3. RMPM & Dedicated Trucking Document Verification:

   • Execute daily document reviews for Dedicated Invoices, Dedicated Tax Invoices, PO, Shipment Attendance, LPB (PO), RMPM Invoices, RMPM Tax Invoices, RMPM Attendance, RMPM PO & LPB, and generate daily invoice/payment reports (MIRO).

4. Administrative & Database Management:

   • Input incoming invoice data, perform initial document & price checking, manage mismatched/problematic invoices into the verification database, update invoice status to "Clear" for Accounting submission, and prepare physical handover reports (rekap serah terima) to HQ/Accounting.

5. Operational Coordination & Reporting:

   • Coordinate hardcopy document collection from security pools, manage Advantis reports, update invoice tracking databases and dedicated monitors, request GRSR/AR/AP, input data for Goods Receipt (GR) requests, and send LPB requests to the transportation team.