Invoicing Assistant

Requirements:

• Candidates must possess Degree / Diploma in Accounting / Graduate Diploma or equivalent or pursuing other related accounting courses.
• At least 3-5 year (s) of working experience in the related field, billing / receivable and management experience is required for this position.
• Possess own transport.
• Preferably with experience from the FMCG industry.
• Must be effective communicators and fluent in both oral and written: English & Bahasa English.
• To complete the allocated assignments within a stipulated time frame.
• Willing to learn, good attitude committed and communicate well with all levels people.
• Good leadership, strong organizational and problem solving skills.
• Confident, professional ethic and team play attitude are a must.
• Able to work efficiently and effectively in line with the management’s plan.
• Computer literacy – Excel, Words, SQL Financial Accounting and ERP System, System conversion experience a plus.
• Applications must be willing to work in Shah Alam Seksyen 22

Responsibility

• Coordination of invoices and creation reports reflecting billing to management.
• Knowledge in handling B2B e-Supplier Portal.
• To coordinate the billing functions of each geographic location by communicating regularly with each branch  sales, management and billing coordinators, if present at that locations – Penang and Johor Bahru.
• To resolves issues arising from actions or events involving administrative functions throughout the progress of a job from sale to billing of the customers.
• To check and ensure that staff correctly keyed in and posting of invoices / e-invoices / consignment on daily basis.
• To ensure that the acknowledgement copy of sales orders / receiving notes are duly returned by the customers.  If the documents are not received, then to follow up with the customers.
• To supervise billing staff and drive productivity, lead, coach and motivate the team towards operation and company goals.
• Establish policies & procedures for inventory.
• Perform inventory internal control in the warehouse.
• Delegate assignments and projects to staff.
• Able to resolve queries or issues received through Sales communication channels.
• Working closely with business units and sales teams on billing.
• Establish new billing policies and procedures.
• Work with Accountant and Accounting Department staff to implement in-process data system.
• To ensure that the documents sorting, daily filling of records and documents are completed and maintain excellent filling system for speedy retrieval.
• To undertake any other ad-hoc duties and administrative tasks  as directed by the Manager.

Benefits:

• Medical & Dental Benefits
• On-Job Training
• Yearly Increment 
• Career Development