Invoicing Executive

Job Summary Job Description – Invoicing Executive

The Invoicing Executive is responsible for accurate and timely invoice generation, portal uploads, dispatch documentation, and coordination with logistics and customers. The role ensures compliance with customer requirements (especially OEM portals like M&M), maintains records, and supports reporting activities.

Key Responsibilities

• Invoicing & Billing

Generate invoices as per dispatch schedule and customer requirements

Ensure accuracy in pricing, quantity, taxes, and documentation

Maintain invoice records systematically

• ASN (Advance Shipment Notice)

Prepare and submit ASN as per customer portal requirements

Ensure alignment between invoice, dispatch, and ASN data

• Portal Management (M&M Portal)

Upload invoices on Mahindra & Mahindra (M&M) portal

Resolve portal-related discrepancies or rejections

Track invoice status and ensure timely submission

• Reporting (MDA & ODS)

Prepare and maintain MDA reports

Generate and share ODS Report / Stock Ledger Report with concerned person (e.g., Raj Mane)

Ensure timely submission of reports

• Data Management (Excel)

Maintain Transporter Data in Excel

Maintain BOLTA Data (or dispatch-related records)

Ensure data accuracy and proper file management

• Dispatch Documentation

Prepare Pallet Papers and related dispatch documents

Coordinate with dispatch/logistics team for smooth shipment process

• Miscellaneous Activities

Handle additional support work (~45 minutes daily) related to accounts, dispatch, or reporting

Assist in audits, reconciliations, and internal requirements

Required Skills & Competencies Good knowledge of invoicing & GST basics

Experience In Customer Portals (OEM Portals Preferred) Strong proficiency in Microsoft Excel

Attention to detail and accuracy

Basic understanding of logistics & dispatch process

Good coordination and communication skills

Qualification & Experience Qualification: B.Com / M.Com / Graduate

Experience: 1–2 years in invoicing / billing / dispatch operations