Invoicing Specialist

Job Overview

We are seeking a detail-oriented and proactive Invoicing Specialist to join our dynamic finance team. In this vital role, you will be responsible for managing the entire billing process, ensuring accurate and timely invoicing for our clients and internal departments. Your expertise will help streamline revenue cycle management, support compliance with financial standards, and enhance customer satisfaction through precise account reconciliation and effective communication. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial operations.

Responsibilities

• Prepare, review, and process invoices using various billing software and accounting systems such as QuickBooks, Sage, PeopleSoft, or similar platforms.
• Ensure compliance with GAAP (Generally Accepted Accounting Principles) and SOX (Sarbanes-Oxley Act) requirements during all invoicing activities.
• Manage accounts receivable by following up on overdue payments, conducting collections account management, and performing account reconciliation.
• Enter data accurately into spreadsheets and accounting software, utilizing Excel formulas and data analysis techniques to monitor billing trends.
• Collaborate with clients and internal teams through professional communication to resolve billing discrepancies and inquiries effectively.
• Maintain detailed records of all billing transactions, journal entries, and adjustments for audit purposes.
• Support the revenue cycle management process by coordinating with accounts payable and accounts receivable teams to ensure smooth financial operations.

Skills

• Strong understanding of accounting concepts including debits & credits, double entry bookkeeping, journal entries, and account analysis.
• Proficiency with financial software such as QuickBooks, Sage, PeopleSoft, or similar systems; experience with billing software is highly desirable.
• Knowledge of medical billing procedures including CPT coding, ICD-10 coding standards, and medical terminology is a plus.
• Excellent data entry skills with high accuracy; familiarity with 10 key typing is beneficial.
• Analytical skills for Excel data analysis, spreadsheet management, and report generation.
• Effective negotiation and customer service abilities to handle collections accounts professionally.
• Familiarity with governmental accounting standards or non-profit accounting practices is advantageous.
• Strong phone etiquette combined with clear client communication skills to address inquiries promptly and professionally.

Join us as an Invoicing Specialist if you thrive in a fast-paced environment where precision meets efficiency! Your expertise will directly impact our financial health while supporting our commitment to exceptional service delivery. We welcome candidates who are passionate about accounting systems, financial concepts, and delivering outstanding client experiences in a collaborative setting!

Pay: $25.75 - $31.01 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Dental insurance
• Paid sick time

Work Location: Remote