Invoicing Specialist

Job Summary

We are seeking a motivated and detail-oriented Invoicing Specialist to join our dynamic finance team. In this role, you will be responsible for managing the entire invoicing process, ensuring accurate billing, timely account reconciliation, and effective communication with clients and internal departments. Your expertise in financial software, accounting principles, and customer service will drive efficiency and accuracy in our revenue cycle management. This position offers an exciting opportunity to contribute to a fast-paced organization committed to excellence in financial operations.

Responsibilities

• Prepare, review, and send invoices using various billing software platforms, ensuring compliance with company policies and accounting standards.
• Manage accounts receivable processes, including collections account management and client communication to resolve billing discrepancies.
• Reconcile accounts receivable and payable transactions using accounting systems such as Sage, PeopleSoft, or QuickBooks.
• Perform detailed Excel data analysis utilizing formulas and spreadsheets to identify discrepancies and improve billing accuracy.
• Maintain accurate records of journal entries, account analysis, and month-end closing procedures aligned with GAAP (Generally Accepted Accounting Principles).
• Collaborate with cross-functional teams to support revenue cycle management initiatives and ensure adherence to SOX (Sarbanes-Oxley Act) controls.
• Handle data entry tasks with precision, including CPT coding for medical billing or ICD-10 coding for healthcare-related invoicing when applicable.

Requirements

• Proven experience in accounting or finance roles with a focus on invoicing, accounts receivable, or billing systems.
• Strong knowledge of accounting concepts such as debits & credits, journal entries, double entry bookkeeping, and account reconciliation.
• Proficiency in financial software including QuickBooks, Sage, PeopleSoft, or similar platforms; experience with billing software is highly desirable.
• Excellent Excel skills with the ability to perform data analysis using formulas and create reports for management review.
• Familiarity with GAAP standards and SOX compliance requirements to ensure accurate financial reporting.
• Exceptional customer service skills with the ability to communicate effectively via phone or email while maintaining professional etiquette.
• Ability to handle sensitive financial information with confidentiality and accuracy; experience in medical billing or governmental accounting is a plus.
• Strong organizational skills with attention to detail; proficiency in 10 key typing and data entry is preferred.

Join us as an Invoicing Specialist where your expertise will help streamline our revenue processes while supporting our commitment to operational excellence!

Pay: From $87.61 per hour

Expected hours: No less than 72.0 per week

Benefits:

• 401(k)
• 403(b)
• AD&D insurance
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: Remote