Invoicing Staff

The Billing/Invoicing Staff is responsible for the timely issuance, recording, and proper filing of sales invoices. The role ensures that billing documents are accurate, complete, properly supported, and reconciled with delivery receipts and sales records.

Duties and Responsibilities

• Coordinate with Logistics regarding received Delivery Receipts (DRs).
• Receive and file Delivery Receipts in a timely manner, ensuring documents are properly signed and acknowledged.
• Secure the latest approved Price List or Discounted Prices from Master Data Management.
• Issue Sales Invoices upon receipt of DRs from Logistics Staff.
• Record issued Sales Invoices in the Sales/Dispatch Report and ensure timely encoding and reporting to Head Office.
• Ensure that delivered quantities indicated in the DR are properly billed.
• Verify that billed items reflect the correct approved selling price based on the latest Price List or Discounted Price.
• Maintain the proper filing and organization of all issued Sales Invoices.
• Ensure that Delivery Receipts duly received by customers and other required supporting documents are attached to the Sales Invoice.
• Ensure all invoice copies are properly retained and marked “Cancelled” for cancelled invoices.
• Coordinate with Logistics, Sales, and Finance regarding billing concerns and discrepancies.

Qualifications

• Bachelor’s degree in BSBA major in Management Accounting, Accounting, or a related field.
• At least 2 years of relevant experience in billing, sales invoice management, or accounting-related functions.
• Proven experience in sales invoice management.
• Basic knowledge of accounting principles.
• Proficient in Microsoft Excel and ERP/accounting software.
• Strong analytical and organizational skills.
• High attention to detail and accuracy.
• Ability to prioritize tasks and meet strict deadlines.