Inward Executive

Job Description – Inward Executive

Job Title: Inward Executive
Department: Stores / Warehouse / Logistics
Reports To: Store In-Charge / Warehouse Manager
Location: [Satna, MP]
Employment Type: Full-Time
Experience: 1–3 years

Job Summary

We are looking for a detail-oriented and responsible Inward Executive to manage the receipt and inward movement of materials, products, and goods. The candidate will be responsible for checking incoming materials against purchase orders and documents, coordinating inspection, maintaining accurate inward records, and ensuring timely system entries.

Key Responsibilities

• Receive incoming materials, products, and goods from suppliers and transporters.
• Verify materials against Purchase Orders (PO), invoices, delivery challans, and other relevant documents.
• Check quantity, packaging, item description, batch/lot number, and basic physical condition of received materials.
• Coordinate with the Quality/Technical team for inspection and approval of materials where required.
• Prepare and process Goods Receipt Note (GRN) / Material Receipt Note (MRN).
• Enter all inward transactions accurately into ERP/software systems.
• Ensure proper tagging, labeling, and identification of received materials.
• Coordinate with the Store In-Charge for proper storage and location allocation.
• Identify shortages, excess quantities, damages, or discrepancies during receiving and immediately report them to the concerned department.
• Maintain proper records of rejected, damaged, short, or excess materials.
• Coordinate with Purchase, Accounts, Quality, and suppliers regarding inward-related issues.
• Ensure timely completion of inward documentation and system entries.
• Maintain inward registers, inspection records, delivery documents, and supporting paperwork.
• Follow FIFO/FEFO procedures wherever applicable.
• Assist in maintaining accurate inventory records.
• Ensure proper handling and movement of materials within the receiving area.
• Maintain cleanliness, safety, and discipline in the inward/receiving area.
• Support stock verification and internal/external audits as required.
• Follow company SOPs, safety procedures, and inventory control policies.

Key Performance Indicators (KPIs)

• Accuracy of Inward Entries
• Timely GRN/MRN Preparation
• Receiving Accuracy
• Documentation Accuracy
• Inward Processing Time
• Reduction in Quantity/Document Discrepancies
• Damage/Shortage Reporting
• ERP/System Entry Accuracy
• Supplier Receiving Discrepancy Resolution
• Compliance with SOP and Safety Procedures

Required Qualifications

• Graduate/Diploma in Commerce, Supply Chain, Logistics, or a related field.
• 1–3 years of experience in stores, warehouse, inward, inventory, or logistics operations.
• Basic knowledge of MS Excel and ERP/inventory management software.
• Knowledge of PO, Invoice, Delivery Challan, GRN/MRN, and basic inventory documentation.

Required Skills

• Good attention to detail and accuracy.
• Strong documentation and record-keeping skills.
• Basic computer and Excel knowledge.
• Good communication and coordination skills.
• Ability to identify quantity and documentation discrepancies.
• Good organizational and time-management skills.
• Ability to work in a fast-paced warehouse/store environment.
• Team-oriented and responsible approach.
• Willingness to work as per operational requirements.

Preferred Experience

Candidates with experience in industrial warehouses/stores will be preferred.

Candidate Profile

The ideal candidate should be accurate, disciplined, organized, and process-oriented, with strong attention to documentation and the ability to coordinate effectively with suppliers and internal departments.

Job Type: Full-time

Pay: ₹10,000.00 - ₹17,000.00 per month

Work Location: In person