IP Client Administrator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.

Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.

This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Administrator supporting the IPTS Patent practice provides client service, desk management, and legal and administrative support to the firm’s IP Patent legal staff. This requires teamwork, the ability to work closely and effectively with others, strong communication and technical skills, ability to prioritize and establish work objectives, and the ability to work under deadlines, time pressures, and a generally high level of demand.

What You'll Do:
Preparing and filing formal documents in a timely manner with the U.S. Patent and Trademark Office
Handling administrative aspects of U.S. patent prosecution
Monitoring and maintaining attorney(s) case dockets
Maintaining patent application files
Composing correspondence, reports, memoranda and legal documents
Creating and editing documents, memos, presentations and spreadsheets
Calendar management using Outlook and complex meeting planning
Coordinating travel arrangements
Time Entry and Billing

Who You Are:
1-2 years required; 3-5 years prior experience preferred as an executive or legal assistant in a large law firm or large corporate environment
Must have experience with the preparation of formal documents for USPTO patent filings and with maintaining U.S. patent application files
USPTO electronic filing experience a plus
Experience with CPI and IPDAS a plus Knowledge of international procedures and requirements preferred
Excellent attention to detail, problem solving, editing, and proofreading ability
Strong interpersonal skills and the ability to interact with all levels of the organization with tact and diplomacy
Excellent verbal and written communication skills

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Health, dental, and vision insurance
• Life and disability insurance
• Retirement & Savings Plan
• Emergency back-up child and adult care
• Paid vacation, sick time off, and holidays
• Professional development and career advancement opportunities
• Employee recognition and reward programs
• Employee wellness and assistance programs
• Employee discounts and perks

This position is eligible for overtime: Yes