Irrigation Coordinator

About the Position

Victor’s Landscaping, Inc. is looking for a dependable, organized, and motivated individual to join our team as an Irrigation Coordinator. This position is ideal for someone who enjoys organization, customer service, scheduling, and working in a fast-paced environment.

The Irrigation Coordinator will support our irrigation department by coordinating service appointments, ensuring technicians have the necessary materials to complete their work, communicating with clients, preparing invoices, and assisting with irrigation estimates.

We are a growing company looking for someone who is eager to learn, take ownership of their responsibilities, and develop professionally within our organization. Previous irrigation experience is helpful but not required. We are willing to train the right candidate.

Key Responsibilities

Scheduling and Coordination

• Schedule irrigation inspections, maintenance visits, repairs, and other service calls.
• Coordinate technician schedules and communicate job details, priorities, and updates.
• Monitor scheduled and completed jobs to ensure timely follow-up.

Parts and Inventory Management

• Verify that the necessary irrigation parts and materials are available before scheduled jobs.
• Coordinate with technicians and suppliers to obtain required materials.
• Track inventory, identify shortages, and assist with replenishment as needed.

Customer Service and Communication

• Communicate professionally with clients regarding appointments, scheduling changes, service updates, and follow-up items.
• Respond to customer inquiries and coordinate with the appropriate team members to resolve concerns.
• Maintain accurate customer records and service documentation.

Billing and Invoicing

• Prepare and process invoices for completed irrigation jobs.
• Verify work orders, technician notes, labor, and materials before billing.
• Follow up on missing job information to help ensure invoices are completed accurately and promptly.

Irrigation Estimates

• Assist with preparing and sending estimates for irrigation repairs, troubleshooting, and other services.
• Gather information from technicians, job notes, photos, and material requirements to prepare accurate estimates.
• Follow up on pending estimates and approved work to support scheduling and completion.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Professional, customer-focused attitude.
• Basic computer skills and willingness to learn company software.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and prioritize deadlines.
• Dependable, proactive, and willing to take responsibility for assigned work.
• Willingness to learn irrigation terminology, materials, and service procedures.

Preferred, but not required:

• Previous experience in administrative support, scheduling, dispatching, billing, or customer service.
• Experience with QuickBooks or similar business software.
• Familiarity with landscaping, irrigation, construction, or other field-service industries.

What We Offer

• On-the-job training and support.
• An opportunity to learn the irrigation industry.
• A small-company environment where your contributions make a difference.
• Opportunities for professional growth and increased responsibility as your skills develop.

Who We Are Looking For

We are looking for someone who takes ownership of their work, follows through on commitments, and understands the importance of keeping customers and technicians informed.

The ideal candidate does not wait for every task to be assigned. They are organized, ask questions when needed, identify potential issues before they become problems, and follow through to ensure tasks are completed.

Pay: $17.00 - $19.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

• 401(k) 6% Match
• Dental insurance
• Health insurance
• Paid sick time
• Vision insurance

Work Location: In person