IT Administrative Coordinator

Job Overview The IT Administrative Coordinator will provide administrative support to the Information Technology Team.

Roles And Responsibilities

• Provide executive level administrative support to the Directors and VPs for Information Technology team
• Serve as back up for peer executive administrative assistant -Schedule

Meetings And Conference Calls

• Manage Information Technology workspace - ordering office supplies, maintain office cleanliness, organization equipment
• Arrange Candidate Interviews, prepare itineraries and make travel arrangements
• Enter and process IT Invoices
• Schedule, coordinate, and manage all aspects of IT and vendor meetings
• Sort/prioritize and distribute mail
• Proactively handle and resolve routine issues
• Create, organize and update files and reports
• Involvement in special projects
• Prepare and edit Word documents, PowerPoint presentations and Excel files
• Assist with New Hire Setup, Orientation, and employee terminations as needed for department
• Orders office supplies; maintains office supply inventory and controls costs
• Handle information in a confidential manner with high integrity
• Interact professionally with all levels of the organization as well as outside vendors and partners
• Manages various special projects with minimal supervision

Required Technical Skills

• Strong computer & technology skills (Windows, Excel, Word, and PowerPoint)

Required Education

• High school diploma or equivalent required

Other Key Qualifications

• Ability to demonstrate a strong sense of urgency, handle multiple tasks, balance priorities, and meet competing deadlines; superior organizational skills
• Exceptional teamwork and interpersonal skills; enjoys working with multiple customers; is courteous, creative, enthusiastic, positive, and customer oriented professional
• Ability to self-start and engage appropriate resources as needed-work independently
• Ability to appropriately handle sensitive and confidential information with a high level of discretion
• Ability to demonstrate sound judgment to make accurate, efficient decisions
• Excellent organizational and follow-through skills, attention to detail
• Excellent written and verbal communication skills and the ability to interact professionally with others
• Strong desire to learn new skills
• Flexibility to work overtime, if needed

Preferred Skills And Experience

• Previous administrative and IT experience
• Prior experience supporting multiple leaders
• Prior experience with Oracle invoice management a plus