IT and Admin Assistant

Summary

We are seeking a dependable, organized, and detail-oriented IT & Admin Assistant to support our India and U.S. teams. This part-time position will assist with maintaining accurate records, tracking IT equipment, completing IT repairs, coordinating with our IT team for IT setup & related issues, coordinating with multiple vendors as & when required, following up on outstanding items, recruitment and administrative and operational support as needed.

The ideal candidate is comfortable working independently, communicating with multiple team members and following established processes. This position requires strong attention to detail, responsiveness, and the ability to manage multiple assignments.

Responsibilities:

IT Equipment Support

• Maintain accurate records & coordinate with employees & appropriate team members regarding IT equipment issuance, returned, replaced, or pending.
• Track equipment assignments and maintain updated inventory information.
• Follow up on missing, damaged, or unreturned equipment.
• Assist with documentation related to equipment distribution and acknowledgments.
• Maintain organized electronic files and supporting documentation.
• Provide regular updates regarding outstanding equipment items.

Administrative Support

• Recruitment, sourcing, screening, calling candidates, scheduling interviews.
• Assist with data entry, spreadsheets, reports, and document organization.
• Maintain trackers and ensure information is accurate and up to date.
• Assist with employee and operational documentation as assigned.
• Follow up with team members regarding incomplete or outstanding information.
• Support HR, Operations, IT, and other departments with administrative tasks as needed.
• Assist with scheduling, documentation, and general coordination.
• Perform other administrative and operational duties as assigned.

Skills Required:

• Bachelors degree preferred; relevant education or experience will be considered.
• Strong working knowledge of Microsoft Excel, Word, Outlook, and Teams.
• Comfortable maintaining spreadsheets, trackers, and electronic records.
• Strong written and verbal English communication skills.
• Excellent organizational and follow-up skills.
• High attention to detail and accuracy.
• Ability to handle confidential company and employee information appropriately.
• Must be open to frequent travelling.

Experience:

• 13 years of administrative, operations, HR, IT coordination, inventory, or office support experience preferred.

Location:

• Noida
• Kolkata

Schedule:

• Night Shift